REQUIREMENTS AND PROCEDURES TO OBTAIN APPROVAL FROM INDIAN MARITIME UNIVERSITY FOR THE CONDUCT OF PRE SEA COURSES FOR TRAINING FOR SERVICE I

1 · 1 Importance of pre-sea training:

1 · 2 Objectives of pre-sea training:

1 · 3 Applicability: These guidelines are applicable only to those institutions / colleges seeking affiliation/ recognition with IMU.

1 · 3.1 Entry into force:

1 · 4 Entities eligible for approval:

1 · 4.1 Approval to Institute:

1 · 4.2 Form of Institute:

1 · 4.2.1 An application for a new Training Institute shall hereafter be processed for approval only if it is received from a registered nonprofit making public trust or a company registered under section 25 of Indian Companies Act, 1956 (hereafter 'registered Sec. 25 Company') set up with educational purpose as its main objectives, by a company or a firm, which has been actively engaged and widely recognized and acknowledged in a marine related sphere.

1 · 4.2.2 Application from an existing Institute shall hereinafter be processed for approval for increase in Intake in any course only if the Institute has been:

1 · 4.2.3 Application from an existing Institute shall herein after be processed for approval for a new course only if the Institute has been

1 · 4.3 Exceptions Notwithstanding the eligibility conditions contained in Para 1.4.2, applications received from institutions under DGS Order No. 1 of 2003 and 2 of 2007 till the date of issue of this Order will be considered eligible and will be processed for approval as per procedure for approvals detailed hereunder.

1 · 5 Procedure for approval of an Institute:

1 · 5.1 Application for approval to the Institute:

1 · 5.2 Funds for Capital :

1 · 5.3 Prerequisites for Approval of the Project:

1 · 5.3.1 A letter of Intent/in -principle approval from the affiliated University shall be produced in case of all degree courses. 1.5.3.2 In case of marine engineering courses the proposal should also include a firm project plan for the ship-in campus/ afloat training through marine workshop along with necessary charts, diagrams and time schedule for construction, test run,

1 · 5.3.3Institutes undertaking nautical technology courses (i.e. 4 year degree programme) shall have an embedded sea service segment as part of their degree programme. The sea segment of the training shall be ship board structured training of distance learning as per the requirement of the IMU.

1 · 5.3.4 Institute is required to have its own land and infrastructure. Independent campus having classrooms, residential accommodation for warden, hostel, and playground for volleyball/basketball, parade ground, auditorium and workshop is essential. Institute shall make the arrangement for swimming, football ground and medical facilities, auditorium etc. within the campus. Where on-campus facilities are not possible with respect to boating, formal agreement with suitable outside agencies with dedicated timeslots for candidates of the Institutes under the supervision of the representative of the Institutes may be permitted at the discretion of IMU. The institute is required to create the infrastructure and facilities including premises, laboratories, demonstration equipment, hostels etc. as prescribed in Annex-II and IIA or Annex-III and III-A as applicable.

1 · 5.4 Fees:

1 · 5.4.1 The institute shall pay a non-refundable registration fee of Rs.10,000.00, by means of a Demand Draft in favour of the Indian Maritime University payable at Chennai alongwith application for approval of the Institute in Annex I. If the institute fulfils to the satisfaction of the IMU the requirements as set out herein, it would be called upon to present a detailed proposal of the Project to the IMU.

1 · 5.4.2 In case the project of the institute is approved by the IMU, the Institute shall submit further details of its Institute in Annex II and Annex II -A or Annex III and IIIA as applicable and pay a non- refundable fee of Rs.40,000.00 as processing fee by means of a Demand Draft in favour of the Indian Maritime University payable at Chennai prior to the issue of Letter of Intent.

1 · 6 Procedure for Approval of the project:

1 · 6.1 The proposal, will be scrutinized in the IMU, if it is considered that the application meets the necessary qualifications and is complete in all respects, it will be submitted before the Board of Affiliation and Recognition.

1 · 6.2 The promoters shall be required to make a presentation taking into account the details submitted as prescribed in Annex -I and Annex II and Annex IIA or as prescribed in Annex III and Annex IIIA to the IMU in which they would be asked to explain their project plan, along with the arrangements they have made for working out tie up arrangements with the sponsoring shipping companies for providing on-board training to the prospective and existing students. The applicant will need to satisfy the IMU in all respects, and be prepared to support his project plan with verifiable proof of all his claims.

1 · 6.3 Institutes will need to show ability to provide or make firm arrangements for ship-board training for the prospective students. Tie ups * must be provided as below;

1 · 6.4 If the Board of Affiliation and Recognition is satisfied about the bonafides, qualification, seriousness of the applicant and the project prepared by him or with such modifications as advised, it will make a recommendation to the IMU who may then issue a letter of intent (Annex-IV) to proceed with implementing the project as approved, with any modifications as approved and revert to the IMUwhen the complete infrastructure is ready including the approach roads to the institute. The Institute shall adhere to the time schedule as advised to the IMU.

1 · 6.5 When the institute is ready to set up the new course, the Institute should confirm the availability of the facilities and readiness for inspection as detailed in the DPR and in Annexes II/III and IIA/IIIA together with the course approval fees as applicable to IMU.

1 · 6.6 The approval process for pre-sea training courses will be in two stages. The first stage will verify the setting up of the infrastructure and facilities and documentation thereof. The institute will be expected to have in place complete in all respect, the following:

5 · Part E – Where relevant progress of Ship in Campus and stage of completion.

1 · 6.7 The second stage will verify the availability of the full complement of Institute/course staff, the availability of course material and curriculum and preparedness for TOTA. Progress in the ship in campus construction, if relevant, will also be verified to ensure readiness in time. It may be noted that the 2nd stage approval will inspect and verify the availability of faculty for the whole institute, and not just the course under approval.

1 · 6.8 For courses scheduled to commence in June / July of a calendar year, the request for 1st stage inspection as detailed in 1.6.5 above must reach the IMU together with relevant fees and complete details before the 1st of June of the preceding year. Similarly courses scheduled to begin in January; the request for inspection must be received by 1st January of the preceding year. After preliminary scrutiny the IMU will order an inspection of the institute.

1 · 6.9 This inspection of the institute for infrastructure etc will be completed by the Inspection Team by end of August of the preceding year or end of March as the case may be. It is expected that the Institute will have ensured complete readiness of facilities and infrastructure as defined in these guidelines for 1st stage of inspection for courses up to 2 year duration. The Institute is required to submit a certificate to the IMU that infrastructure as required as per the DPR is in place along with all supporting documents.

1 · 6.10 In case it is found that the institute does not have the required infrastructure for inspection complete in all respects by mid of October, the institute's application will not be considered for that year. The institute may then not ask for the inspection and may resubmit its application before 1st June/1st January as the case may be for consideration for the next academic year.

1 · 6.11 For institute cleared by the IMU as having satisfactorily met 1 st stage requirements, intimation will be communicated by end of January/August as the case may be. Such institute can proceed with completion of the academic requirements to be inspected and verified in the 2nd stage. On receiving the intimation from IMU of having satisfactorily met 1st stage requirements, the institute will approach the LIC/respective academic council for second stage inspection by end of March of the calendar year/ September of the preceding in which the course is to commence, as the case may be, and offer themselves for 2nd inspection.

1 · 6.12 In case the institute cannot offer itself for inspection complete in all respects by end of March the institute's application will not be considered for that academic year.

1 · 6.13 This inspection will include checking of the faculty, course curriculum, lesson plan, class time table, instruction plan and also other academic and training requirements including Ship in campus etc. as required for the course. The LIC/Academic council will forward a complete report by the 15th of April/ October, as the case may be to the IMUtogether with list of deficiencies (if any raised) and must also include copies of all supporting documents including faculty details, teaching and load matrix for all courses conducted by the Institute, lab and workshop equipment etc including photographs.

1 · 6.14 The application will then be considered by the IMU and its decision made known by 15th July/end of December.

1 · 6.15 If in the opinion of the IMU, the institute does not fulfill these requirements, the institute shall not take up the course in that academic year nor shall advertise for the same. The institute may resubmit its application for consideration for the next academic year as per the calendar of approvals specified herein.

1 · 6.16 If during the course of setting up a new institute, information is received by the IMU that false claims have been made or false information given, the IMU may suspend the process of approvals for the concerned academic year.

1 · 7 Validity of Approval.

1 · 7.1 Institute will be subjected to annual inspection and if required surprise inspection by the LIC/Academic council.

1 · 8 Validity of Letter of Intent:

1 · 9 No approval with retrospective effect:

1 · 10 Name of Institute:

1 · 11 Authorized signatories:

1 · 12 Code of Conduct for Advertisements/Brochure/Prospects:

1 · 12.1 Eligibility criteria as per IMU guidelines

1 · 12.2 Names of course/s

1 · 12.3 Course duration

1 · 12.4 Total fees structure and all charges payable with breakup

1 · 12.5 Number of seats sanctioned

1 · 12.6 Last date of submission of application

1 · 12.7 Date of commencement of course

1 · 12.8 Statement mentioning. Institute is required to ensure that on board training is provided to the candidates after the successful completion of the course, which may be mandatory for obtaining a Certificate of Competency issued by the Indian Maritime University, Chennai.

1 · 12.9 Date of publishing of brochure/prospectus/advertisement. Advertisements should not include the following

1 · 12.10 Assured passing of the candidates

1 · 12.11 False picture of prospects and high salaries

1 · 12.12 Mixture of IMU -approved courses and non-IMU-approved courses in the same advertisement.

1 · 13 Ban on conducting courses not approved by IMU:

1 · 13.1 Normally a Merchant Navy Training Institute approved by the Indian Maritime University should conduct only courses approved by IMU. This is important to give clear picture to the candidates who join the course on the strength of approval of IMU.

1 · 13.2 The existing training Institutes conducting any other non IMU approved courses in the same premises should approach the IMU with the details of the same before starting the next course, for obtaining no objection from the IMU. Details of infrastructure and other facilities which will be required to be shared should also be indicated in the proposal.

1 · 13.3 In any case, no course similar to IMU-approved course should be conducted by Institute without prior approval of IMU. A clause should be added in the prospectus and/or brochures and/or advertisements of the concerned non-IMU approved courses mentioning that "This course is not approved by Indian Maritime University, Chennai".

1 · 13.4 The institutes which offer CoC courses only and not affiliated to IMU will continue to be recognized by DGS.

1 · 14 Ban on Ragging:

1 · 15 Ban on Alcohol, Tobacco and Drugs:

1 · . 16 Records of Institute :

1 · 17 Quality standards :

1 · 18 Periodical returns:

1 · 19 Etiquette and other soft skills:

1 · 20 Placement, counselling Cell and Alumini Cell.

2 · 1 Land requirements for the Institute:

2 · 2 Location of Institute:

2 · 2.1 Address for correspondence:

2 · 3 Shifting of Premises:

2 · 4 Construction quality:

2 · 4.1 Of regular (‘pucca’) construction. Temporary structures are not permitted.

2 · 4.2 With proper and permanent roofing -

2 · 4.3 Properly coated/painted,

2 · 4.4 With modern flooring of ceramic tile/granite/mosaic or similar material, and be

2 · 4.5 Treated for protection against termites and other pests.

2 · 5 Hostel and residential facilities:

2 · 5.1 Rooms for candidates -the floor area should be minimum 3 sqm per candidate, if two tier bunks are provided, and 4 sqm per candidate, if single level is used.

2 · 5.2 Suitable mattresses of not less than 1.8 metres x 0.9 metre x 75 mm size shall be provided for each candidate.

2 · 5.3 One cot or equivalent of size compatible for the mattress shall be provided for each candidate.

2 · 5.4 Two -tier bunks are permissible provided the clear headroom above the mattress in each tier is not less than 0.9 metre, and ceiling fans are at a safe distance to avoid injury to occupants of the upper bunks.

2 · 5.5 One standard size of pillow per candidate shall be provided.

2 · 5.6 One cupboard with space, for hanging uniforms, and shelves for other personal effects. Minimum size of such space should not be less than 1.8 metre high and 0.45 metre wide (for each hanging space and shelves) and 0.48 metre deep. The cupboard shall be made of 18/20 gauge steel or may be built-in with good quality of wood, painted (preferably powdercoated) against corrosion. The foregoing conditions could be met by standard size cupboards 1.8 metre high and 0.9 metre wide with a central partition and twin doors. The cupboard space allotted to each candidate must have separate locking facility, preferably with the candidate's own lock.

2 · 5.7 One table, chair and table lamp shall be provided per candidate, within the cabin.

2 · 5.8 One waste paper basket shall be provided in each room.

2 · 5.9 Each room shall have sufficient natural ventilation and provided with adequate lighting and fans. For all windows, window curtains or blinds shall be provided. The window curtains or blinds shall be aesthetic and of uniform pattern/system throughout.

2 · 5.10 Suitable space shall be provided in each room for storage of the luggage of all the occupants of that room.

2 · 5.11 Institute shall have adequate conservancy staff for maintaining cleanliness of toilets, bathroom, all common spaces including corridors, public places, administrative and academic buildings, etc.

2 · 6 Drinking Water:

2 · 7 Toilet facilities in the hostel :

2 · 7.1 Water -supply:

2 · 7.2 Walls:

2 · 7.3 Wash -basins:

2 · 7.4 Toilet racks:

2 · 7.5 Light:

2 · 7.6 Accessories:

2 · 7.7 Taps:

2 · 7.8 Exhaust fans:

2 · 7.9 WCs:

2 · 8 Linen, laundry, and ironing:

2 · 8.1 One mattress cover

2 · 8.2 Four white bed sheets, for use of two at a time

2 · 8.3 Two white pillow covers

2 · 8.4 Two white Turkish bath -towels

2 · 8.5 Two white Turkish hand -towels

2 · 8.6 One blanket where ambient temperature is expected to fall below 20°C.

2 · 9 Catering:

2 · 9.1 Dining hall:

2 · 9.2 Ventilation:

2 · 9.3 Number of utilities:

2 · 9.4 Kitchen (galley):

2 · 9.5 Designated wash place:

2 · 9.6 Uniform for catering staff:

2 · 9.7 Quality of food:

2 · 9.8 Hygiene:

2 · 9.9 Out -sourcing of food preparation:

2 · 10 Classrooms:

2 · 10.1 Ventilation:

2 · 10.2 Cooling:

2 · 10.3 Heating:

2 · 10.4 Class -room size:

2 · 10.5 Carpet area:

2 · 10.6 Black/white board:

2 · 10.7 Overhead projector:

2 · 10.8 Screen:

2 · 10.9 For lecturer:

2 · 10.10 For candidates:

2 · 10.11 Notice -board:

2 · 11 Library-cum-reading room:

2 · 12 Audio -visual equipment :

2 · 13 Computer and projection facility :

2 · 14 Maps, models, etc.

2 · 15 Video -cassettes/CDs:

2 · 15.1 Entry into enclosed spaces

2 · 15.2 Use of breathing apparatus

2 · 15.3 Personal safety on Deck

2 · 15.4 Abandon ship and other video cassettes/CDs, as may be prescribed from time to time.

2 · 16 Computer training:

2 · 17 Communication facilities:

2 · 17.1 Internet:

2 · 17.2 Telephone:

2 · 17.3 Photocopying:

2 · 18 Recreation room:

2 · 19 Dispensary and medical emergencies:

2 · 20 Ship-type mast:

2 · 21 Playground:

2 · 22 Parade -Ground:

2 · 23 Auditorium:

2 · 24 Swimming facilities:

2 · 25 Boatwork:

2 · 26 Alternate source of electric supply:

2 · 26.1 An alternate source of electrical power capable of providing power to the following within ten minutes of the failure of the main supply shall be provided.

2 · 26.1.1 All lights and fans in the buildings and half the number of lights of compound.

2 · 26.1.2 Essential services such as freshwater pumps, fire-fighting pumps, where appropriate, drinking water purification equipment, cooking equipment, designated emergency lift, telephone board,

2 · 26.1.3 Computers, UPS for computers, simulators and their airconditioners.

2 · 26.1.4 The emergency power requirement for workshop facilities need not be concurrent or simultaneous with that required for the hostel as it may be presumed that both these premises would not be occupied at the same time.

2 · 26.2 The emergency generator and emergency switchboard shall be located in a self-contained room, at ground level in the campus, sufficiently segregated from the academic and residential accommodation in order to prevent unnecessary noise, vibration and atmospheric pollution.

3 · 1 Faculty Strength:

3 · 2 Approval of Faculty:

3 · 3 Separate course-in-charge for each course:

3 · 4 Appointment of faculty members:

3 · 5 Visiting faculty members and guest lecturers:

3 · 6 Qualifications and attributes of faculty:

3 · 6.1 Only properly trained and qualified personnel should impart training and instruction.

3 · 6.2 All faculty members shall have undergone an appropriate, approved 'Training of Trainers' course or equivalent as acceptable by the IMU, except those who have the background of having demonstrated proven pedagogic skills for more than 5 years and are approved as such by IMU.

3 · 6.3 Faculty members should be capable of clear, loud, vocal communication in English, without any speech defect and, when interacting with ratings, be capable of expressing themselves in Hindi.

3 · 6.4 The qualifications of the course-in-charge and faculty members shall be as prescribed separately for each category of pre-sea induction course.

3 · 6.5 Maximum age of Principal/Director/Capt. Supdt/Dean/Faculty and Instructor:

3 · 7 Training and Leave Reserve:

3 · 8 Personnel on duty:

3 · 9 Faculty room:

3 · 9.1 For each full -time faculty member, carpet area not less than 4m2 with separate chair, table and cupboard.

3 · 9.2 Modular separation is required.

3 · 9.3 For visiting faculty members, additional table and chairs.

3 · 9.4 Fans and, where necessary, provisions for the control of the ambient temperature shall be provided as prescribed for classrooms.

4 · 1 Course strength:

4 · 2 Staggered batches:

4 · 3 Increase in course capacity:

4 · 4 Admission standards:

4 · 5 Verification of documents:

4 · 6 Suggestive Daily routine:

4 · 7 Course content:

4 · 8 Detailed teaching syllabus:

4 · 9 Text -Books

4 · 10 Four basic modular courses:

4 · 10.1 Personal Safety & Social Responsibilities (PSSR)

4 · 10.2 Personal Survival Techniques (PST)

4 · 10.3 Elementary First Aid (EFA)

4 · 10.4 Fire Prevention & Fire Fighting (FPFF)

4 · 10.5 The basic courses listed above must be courses approved by IMU in the Institute.

4 · 10.6 Where facilities to conduct these courses do not exist within the campus, formal agreement with other approved Institute/s is permitted. However, the responsibility for all arrangements, such as transportation, boarding, lodging, etc., while the candidates undergo these basic courses outside the campus, is that of the Institute that conducts the pre-sea training. A separate certificate must be issued to each candidate for each basic course.

4 · . 11 Course dates:

4 · 12 Schedule of Classes:

4 · 13 Duration of the course:

4 · 14 Log-book:

4 · 15 Intimation to IMU, INDoS and to Shipping Master:

4 · 15.1 Intimation to IMU and INDoS:

4 · 15.2. Intimation to Shipping Master:

4 · 16 Evaluation and monitoring:

4 · 17 Final Examination:

4 · 17.1 Towards the end of each course, there will be a final examination consisting of written, oral and practical segments.

4 · 17.2 Except and till otherwise provided, the examinations are to be conducted, and the assessment made, by the Institute itself.

4 · 17.3 The Institute shall retain the answer -scripts and other assessment records for at least twelve months thereafter.

4 · 17.4 In order to ensure that proper valuation has been done, a member of the Academic Council, or other officer appointed by IMU, possessing an appropriate Certificate of Competency, may review assessment records at random and also ask during the surprise/annual inspection questions of some of the candidates to assess the general quality of training imparted.

4 · 17.5 The structure of the assessment system is given separately for each category of pre-sea induction course.

4 · 17.6 The criterion for issue of a passing out certificate is given separately for each category of pre-sea induction course.

4 · 17.7 Instruction for 're -sits' of failed candidates is given separately for each category of pre-sea induction course.

4 · 17.8 The format of the passing out certificate is given separately for each category of pre-sea induction course.

4 · 18 Entry of Final certificates in INDoS:

4 · 19 Use of uniforms:

4 · 19.1 Uniforms serve four main purposes.

4 · 19.2. It is therefore necessary for not only the candidates to wear uniform but also for the faculty members who should set example.

4 · 19.3 Uniforms for faculty members should be as prescribed separately for each category of pre-sea course.

4 · 19.4. Uniforms for candidates should be as prescribed separately for each category of pre-sea course and must be of sufficient quantity to allow for regular use of the candidates.

4 · 19.5 The list of accessories that each candidate must possess whilst under training shall be as may be prescribed separately for each category of pre-sea courses.

4 · 19.6 All staff, faculty members and candidates must wear uniform at all times in the campus – ceremonial kit, day kit, games kit, boiler suits, night suits, swimming kit, etc.

4 · 20 Fees:

4 · 21 Method of collection of fees:

4 · 22 Remission of fees to girl-candidates

4 · 23 Annual remittance to IMU:

5 · 1 Automatic lapse of approval:

5 · 2 Role of the IMU

5 · 2.1 Inspection for verification of infrastructure, faculty etc. as given in the document for initial approval after giving intimation to the institution or on receipt of request of the Institute through IMU

5 · 2.2 Unscheduled (surprise) inspection to verify that the contents of the approved documents from the proposal are properly and adequately in place, and are being followed in principle and practice

5 · 2.3 Periodic inspections for continued approval of the courses

5 · 2.4 The IMU shall report any inspection carried out, based on the applicable documents of the Institute and as per the requirement of the IMU in the approved format.

5 · 2.5 The IMU shall insist on quality standards and certification of the Institute

5 · 2.6 Observations for further development of Institute to streamline its working may be made. Such observations would be prudent advice and should be heeded to by the Institute.

5 · 2.7 If the IMU during the course of inspection finds a deviation from fair methods of principles and practice, it should immediately bring it to the notice of the Institute and seek immediate compliance or compliance within a specified period.

5 · 2.8 Generally no on-going course shall be terminated or suspended unless there are ample reasons to justify such a withdrawal as in para 5.5.5. In all other circumstances, the findings of the inspection should be immediately reported to the IMU with a clear recommendation stating the proposed course of action.

5 · 3 Types of deficiencies:

5 · 3.1 Major deficiencies:

5 · 3.1.1 enrolment of the number of students in excess of approval,

5 · 3.1.2 admission to ineligible candidates,

5 · 3.1.3 inadequacy of the faculty to impart training,

5 · 3.1.4 irregularities in fees,

5 · 3.1.5 irregularities in teaching hours and

5 · 3.1.6 break -down of general discipline

5 · 3.1.7 any other significant lapse from the guidelines.

5 · 4 In the event of ineligible admissions, subsequent batch of the course concerned or more batches will be suspended without any Show Cause Notice or intake of the institute may be reduced to the extent of double the number of ineligible candidates admitted in the previous batch, and may extend to suspension of approvals for intake of new batches in case of repetition in same or other courses by the Institute.

5 · 5 Withdrawal of approval:

5 · 5.1 Categories of withdrawal:

5 · 5.2 Temporary withdrawal of approval:

5 · 5.3 Permanent withdrawal of approval:

5 · 5.4 Ordinary permanent withdrawal of Institute approval: If however the type of major deficiencies is such that a permanent withdrawal of the approval be imposed on the Institute itself, then the Institute shall be closed down as soon as the current batches complete their course.

5 · 5.5 Immediate permanent withdrawal/cancellation of Institute approval: In extra-ordinary cases where the deficiencies are so serious that IMU comes to the conclusion that the approval should be withdrawn from the Institute itself, that is, for all the approved courses in the Institute without even waiting for the current batches of students to complete the current course, such action may be taken with immediate effect. This shall also be known as cancellation of approval of the Institute. Attempts should however be made by the Institute to get the eligible students so adversely affected by such immediate withdrawal into some other training institution, after such cancellation. Cancellation shall be resorted to where serious fraud, which amongst others may include faked records, issue of certificates without attendance by candidates, etc. is detected. The decision of the Directorate in this regard will be final and binding on the Institute.

5 · 6 Procedure for withdrawal:

5 · 7 Competent authority for withdrawals:

5 · 8 Discontinuation of IMU approved Courses/ Closure of Institution

5 · 9 Display on IMU website:

1 · . The Institutes have to fill up the description column giving the details/annexure no./page no. in which the information of the subject is provided.

2 · . The experience stated in bio-data of the faculty members/instructors have to be supported by valid documents like CDC, COC, etc.

5 · (a) Details of availability of Built up space at Permanent Site for this proposal as per the approved building plan (in sqm)

5 · (a) Details of availability of Built up space at Permanent Site for this proposal as per the approved building plan (in sqm)

10 · Details of Laboratory & Workshop facilities for the Proposed Increase in intake/New Course(s)

11 · Details of Computer Facilities for the Proposed Increase in Intake / New Course(s)

3 · -TR (12)/2000-4 year B.Tech(ME) 2007

1 · The Institute would obtain year wise provisional approval after developing the commensurate facilities as outlined in the Training Circular - of ------.

2 · The Institute would submit quarterly progress report on the construction of the "Ship in Campus" and complete the same within eighteen months.

3 · The Institute would submit a list of yearly sea berth availability for the students and shall regulate the admissions in full compliance with IMU Circular 1 of 2007, as amended from time to time

4 · The Marine engineering Section of the College and Hostel shall have to function exclusively imbibing the mariners' culture in every walk of educational and personal lives of its students, with proper academic, curricular and other inputs so as to build their persona as future Mariners.

5 · The institute shall maintain a good and sustainable academic standard commensurate with the needs of the international shipping and equip their students with the best of laboratory, workshop and other facilities as per the orders applicable from time to time.

6 · The institute is to have in place proper faculty with requisite qualifications in accordance with IMU order in force.

7 · The institute is also to set up proper grievances mechanism and treat the students well.

8 · Only such students as who meet the eligibility criteria in terms of orders of Directorate as applicable from time to time admitted by the institute will be entitled all benefits under M.S (S T C W) Examinations Rules and any violation by the institute will be dealt in terms of provisions of respective orders / guidelines of this Directorate and the Institute shall be debarred from further admissions without any notice.

9 · The Directorate shall be indemnified from any responsibility legal, financial or otherwise, if any, arising out of admission of ineligible candidates by the institute and shall not be accountable/called in question and legally proceeded against by any body and account of the same.

10 · The college shall abide by all the orders / guidelines and circulars governing the sanction / approval thereof and / or courses(s) conducted by them as published in the official web site of the Directorate namely www.dgshipping.com, in the act of such publication being enough evidence of the said orders / guidelines and circulars have been published.

11 · The approval is also co-terminus with necessary approval from local bodies, State Govt. including trade and labour regulations, municipal authority and such other authorities as may be applicable and clear land title being submitted whenever called for, where the Institute is located.

12 · The Institute shall maintain high standards of excellence and professionalism in all matters relating to maritime education and shall raise their students in such a way as to prepare them as the best marine engineers, providing them with world class training facilities so as to make them competitive in the international shipping world.

13 · All the guidelines, which have already been promulgated, by this Directorate and those to be promulgated subsequent to issue of this provisional approval letter should be complied with by the institute. It is the responsibility of Institute to keep themselves abreast of the governing orders/rules/conditions / circulars, as applicable, to the Institute, as issued by the Directorate for conduct of training/ course approved as available at website of the Directorate viz. www.dgshipping.com Violation of any of guidelines as referred to herein shall entail suspension of the approval granted herein, without any notice whatsoever at the risk and consequences of the Institute.

14 · The institute shall be subjected to Schedule/unscheduled inspection by the representative of the Directorate/ Academic Council. In case of any deficiency, the provisional approval shall be withdrawn without any further notice. You are requested to see overleaf for General guidelines. Receipt and acceptance of the aforesaid conditions shall be acknowledged by the institute forthwith. Any act done by the institute in pursuance of this provisional approval including admission of students for this course and/or publication of any advertisement for such admission shall constitute in toto acceptance of all the conditions set forth herein and such other future stipulations as may be notified by the Directorate and shall form a binding contract between the Directorate and the institute in terms of and for the purpose of the Indian Contracts Act, 1872.

6 · Address

1 · i.a) Affiliation fund (initial : 1 st

2 · (i). Affiliation fund (initial I year) M.Phil.

16 · Details of Programme(s) applied for provisional affiliation: 16 (a) Additional Programme(s) for which provisional affiliation is sought.

16 · (b) Variation in intake in the existing Programme(s) for which provisional affiliation is sought.

16 · (c ). Details of existing provisionally affiliated programme for which continuation of provisional affiliation is sought

17 · Additional Information to be Given, If starting a New Degree Programme.

18 · (c) Staff-Student ratio

18 · (d). Additional information on Teachers for the proposed course/ programme

19 · Laboratories and Equipment:

20 · Lecture rooms for new programme

21 · Network Connectivity

22 · Computing Facility

23 · Library facility

24 · Indicate the facilities available for students:

25 · Non -Teaching Staff Details:

26 · Additional Information required.

1 · Shri/Smt_______________________Son/daughter of Shri _____on behalf of the trust, viz., ______ hereby declare that the particulars furnished above are true and correct to the best of my knowledge. Programme(s), applied for, will not be started without the prior approval of the Ministry/ AICTE/ MCI/ NCTE/ etc and the grant of affiliation by University. All the original documents related to the particulars given in the application will be produced at the time of inspection and whenever called for.

3 · It is understood and agreed by the Management of the College/ Institution that if the affiliation is granted by University , the College shall observe all rules and regulations and other conditions, if any, of University. It is also understood and agreed that any violation of these rules etc. may result in a heavy penalty as determined by the University or withdrawal of the affiliation by the University .

8 · Library :

9 · Faculty

10 · Details of strength of students for the last five years:

11 · Percentage of pass in each course for the last five years:

12 · Indicate the name(s) of the course(s) approved by the University but not conducted. Whether approval is obtained from the University for the suspension of the course .

1 · . The following kinds of leave would be admissible to permanent teachers –

2 · . Casual Leave

3 · . Special Casual leave

4 · . Duty Leave

5 · . Earned leave

6 · . Half pay leave

8 · Extra -ordinary leave

9 · Leave Not Due

10 · Study Leave

11 · Sabbatical Leave/ Academic Leave

12 · Maternity leave

11 · . Paternity leave

12 · . Adoption leave

13 · . Special disability leave

22 · The authorities specified in column (2) of the table below, are empowered to sanction leave to the extent shown in column (3) thereof. Cases for sanction of leave in excess of these limits or of leave not mentioned below shall be submitted to the Executive Council. Before sanctioning the leave asked for is admissible and is at the credit of the teacher concerned.

25 · Resignation or retirement after study leave or non - completion of the course of study.

1 · . That the University hereby appoints Dr./Shri/Smt/Ms._________ to be a member of the teaching staff in the Department of _____________ of the University with effect from the date the said Dr/Shri/Smt/Ms________________ takes charge of the duties of his/her post and the said Dr/Shri/Smt/Ms __________ hereby accepts the engagement and undertakes to take such part in the activities of the University and perform such duties in the University as may be required by and in accordance with the said Act, the statutes and Ordinances framed there under, for the time being in force, whether the same relate to organization of instruction or teaching, or research or the examination of students or their discipline or their welfare, and generally act under the direction of the Authorities of the University.

2 · a) The teacher shall be on probation for a period of 12 months which may be extended by a further period of 12 months. The total period of probation shall in no case exceed twenty four months.

1 · . Signature

2 · Signature

2 · . Signature

2 · Signature

1 · . That the obligor undertakes that after completion of studies as aforesaid shall rejoin the University and shall serve under the University for a minimum period of ….. years.

2 · . That in case the Obliger fails to complete studies within the period of study leave or fails to rejoin the service of the University on the expiry of study leave or resigns from the service of the University at any time before the expiry of the agreed period of service after return to duty at the University being dismissed or removed from the service by the University within the period aforesaid the Obliger and the sureties shall forthwith pay to the University or as may be directed by the University a sum of Rs….. as liquidated and shall pay all the expenses incurred by the University on the Obliger consequent on the grant of study leave, provided always that if the Obliger completes 18 months service after return from study leave, then the sureties and the Obliger shall be liable to pay only half the amount of the liquidated damages.

3 · . That the Obliger and the sureties shall pay interest at the rate of 6% per annum on the amount payable as per clause 2 above.

4 · . That the liability of the Obliger and the sureties to pay the amount due to the University shall be joint and several and the University shall be competent to recover the amount due from all or either of them.

5 · . That the hereinabove given is a continuing surety and shall not be impaired or discharged by reason of any time being granted or by any forbearance, act or omission of the University or any person authorized by it or any other indulgence or concession shown by the University to the Obliger or to anyone surety and the University shall be competent to recover the amount due from all or either of them.

6 · . That the University may at its discretion extend the study leave of the Obliger from time to time without any reference to the sureties and the sureties shall remain liable in all respects for the amounts payable under these presents during the original period as well as during the extended period.

7 · . That if any amount is paid by the University outside India then the Obliger and the sureties shall be liable to pay the equivalent amount in Indian currency according to the prevalent official rate of exchange at the time of payment.

13 · Orders of the authority competent to grant leave.

33 · 34

3 · hours

6 · hours

1 · . For registration as a candidate for a University course of studies conducted in a College or in a University Department or any other institution recognized by the University for presenting/preparing a candidate to an examination or a Research Degree of the University.