The Indian Red Cross Society

2 · Managing Body Rules for regulating the management , function, control procedure of the Society

3 · . The First schedule

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4 · The Second schedule

5 · _ The Third schedule

1 · This Act may be called the Indian Red Short title and Cross Society Act 1920 _ extent 2 be constituted this Act Constitution There shall by Society known the Indian Red Cross of Indian Red a to be as the The Cross Society Society (hereinafter called Society) first Members of the Society shall be nominated by persons who immediately before the commencement of this Act were members of the Joint War Committee, Indian Branch, of the Order of St _ John of Jerusalem in England and the British Red Cross Society (hereinafter called the Committee) at a meeting to be summoned and held for the purpose in accordance with the usual practice of the Committee within three months from the commencement of this Act _ The number of Members to be S0 nominated shall not be less than twenty five or more than fifty.

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6 · Upon the nomination of the first Members of Society and the appointment of the Managing Body: (a) at Committee shall be dissolved; (b) all property movable , or immovable , of or belonging to the Committee shall vest in the Society and shall be applied by the Managing Body to the objects and purposes hereinafter set out; and (c) all the debts and liabilities of the Committee shall be transferred to the Society, and shall thereafter be discharged and satisfied by it out of the aforesaid property, and each and every Member of the Committee shall be wholly discharged therefrom 7 Notwithstanding anything contained in any Purpose to appeal for subscriptions or gifts to or for which Funds the purposes 0f the Committee, the Managing of the Body may in its discretion apply: Society may be applied. (a) either the corpus or the income or any part 0f such corpus or income of any property vested in it under Clause (b) of Section 6 for the relief of sickness , suffering or distress caused by the operation of war in India or in any other country in which Expeditionary Forces from India may, from time to time, be employed and for purpose cognate to that object and in maintaining of Red Cross Depots for military purposes ; (c) in accordance with the provision of Section 8 _ the income only of any such property but not the corpus or any part thereof for the relief of sickness or suffering in India whether due to the operation or war or not, or in pursuance 0f any of the objects set forth in the first schedule

8 · (1) If Branch Committee cons isting of Constitution Members of the Society are constituted in of Branch any of the States in India specified in the Committee . second schedule_ then, subject to the requirements of the Managing Body for the

9 · The Managing Body may also affiliate to Affiliation the Society any other Society or Body whether of other constituted in India or in any other country Society_ having all or any of the objects and purposes referred to in Section 7 , and may provide for the allocation and distribution of fund, through such Society or Body , to or for any such object or purposes _

10 · _ The Managing Body shall have authority Decision of to determine in all cases what matters properly Managing Body fall within the scope of Clause (b) of Section as to 7 , and its decision in all such matters shall purposes be binding on all Branch Committees and final affiliation Societies or Bodies _

12 · _ Subject to the provisions of Rules made under Section 5 , and the powers of supervision exercisable by the Managing Body thereunder each Branch Committee shall have all power to receive gifts and expend al1 monies received by it for its purposes _ either directly or through other Societies or Bodies _

13 · _ (1) Not withstanding anything contained in this Act, the Managing Body may, from out of the funds specified in column 1 of the Third Schedule transfer to the Pakistan Red Cross Society the amounts specified in the Schedule as being the share of the Pakistan Red Cross Society which that Society has agreed to receive for being applied to the purposes for which they were held by the Society-

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48 · /Org/ 93-94

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2 · The Vice-Presidents shall be the Presidents States and Union Territory Red Cross Branches :

3 · The rate 0f subscriptions which with entitle a member to be categori= zed in one or other of the above grades of members of the Society shall be determined by the Managing Body of the Society from time to time_

4 · An Institutional Member may , at any time, become a Patron or vice-Patron The sum of subscription for the grade of a Patron or Vice-Patron shall be as determined by Managing Body

6 · (a) Payment of subscription could be made either to National Headquarters or to the State/Union Territory Or District Branch concerned. Such payment shall be apportioned in the following manner:

1 · Headquarters 15% ii_ State/Union Territory Brach 158_ and iii District Branch Lo which the members belongs 70%

6 · (b) Donations received by the Headquarters/any of the Branches shall, unless the donor specifies the particular purpose for which the same is to be used, be utilized by the receiving body for its general purpose provided that in case of donations received by a District Branch and not ea rmarked for a particular purpose, 158 of the same shall be payable to the State/Union Territory Branch and 158 to the National Headquarters and in case of donations received by any of the State/Union Territory Branches not earmarked for a particular purpose, 15 9 of the same shall be payable to Headquarters _

6 · (c) The provisions of Section 6 (b) above shall apply in respect of net proceeds of collections from fairs raffles , sale of pin-flags , seals , fetes , lotteries and variety shows and any other collections received by any of the District or State/Union Territory Branches and not earmarked for a specific purpose_

2 · The following shall be entitled to attend the Annual General Meeting and to vote on any question that may be brought before the meeting for determination:

3 · . At each Annual General Meeting, the Annual Report, the audited Annual Accounts and the Budget for the succeeding financial year shall be presented, considered and adopted. At the Annual General Meeting a practicing Chartered Accountant shall be appointed as a statutory Auditor for he purpose of compilation and certification of accounts _

4 · _ The Annual Accounts for the financial year concluding prior to the Annual General Meeting shall, before being presented, be circulated to the State and Union Territory Branch Committees

5 · . (a) An Extraordinary General Meeting of the Society may be convened at any time by the President for nay purpose connected with the Society_

5 · . (b) Fifteen day" notice shall be given of such meeting by publication in the press , with the agenda to be brought before it, and no business other than specified in such agenda shall be transacted.

6 · _ (a) All Annual General Meeting hall be presided over by the President or in his absence by to Chairman of the Managing Body or some other person appointed in such agenda shall be transacted.

6 · (b) The resolutions before Annual General Meeting shall be passed and decided by the majority 0f members present and voting, the voting being by show of hands

6 · (c) In case 0f an equality of votes , the Chairman of the meeting shall have a second or casting vote

1 · The Managing Body 0f he Society shall be constituted in accordance with the provision of the Act and the Indian Red Cross Society (constitution of Managing Body) Rules , 1992

2 · The Managing Body shall at the first meeting held after its composition or election, elect from amongst themselves a Vice-Chairman _

3 · . An ordinary Meeting of the Managing Body shall be held once quarter at such time and at such place as may be fixed by the Chairman At the meeting held in the last quarter of the year, the Annual Budget of the Society for the succeeding year shall be considered _

4 · An Extraordinary Meeting of the Managing Body may be called at any time by the Chairman

5 · Upon a requisition in writing made by any five members of the Managing Body , the Chairman shall call an Extraordinary Meeting _

6 · Fourteen day' s clear notice or any meeting of the Managing Body, specifying the place, day and hour of meeting, and the general nature of the business to be transacted shall be given to every member of Managing Body by post, provided that non receipt 0f such notice by member for reasons beyond the control of the Society shall not rendered the proceedings invalid.

7 · At meetings of the Managing Body five members shall form the quorum _

8 · If no quorum is present within half an hour 0f the time fixed for meeting_ the meeting shall be adjourned to the next week to be held at the same time and at the same place _ At such adjourned meeting, the business for which the meeting called may be transacted, whether quorum is present or not _

9 · In the event of an equality of votes at any meeting, the Chairman shall have a second or casting vote

10 · _ The Managing Body may from time to time, appoint representative (s) of the Society to participate in meetings of the International Federation of Red Cross & Red Crescent Societies or to serve on its Committee convened for the consideration of objects with concern the Society, and may sanction al1 reasonable expenditures for such purposes_

11 · (1) The Managing Body shall, with the previous approval of the President, appoint the Secretary General and the Treasurer of the Society_

11 · (ii) The term of office and the condition of service of the Secretary General and the Treasurer shall be as fixed by the Managing Body from time to time_

11 · (ii) Appointment of all other officers and staff at the Headquarters shall be made by the Secretary General on the recommendations of appropriate Selection Committee to be appointed by Managing Body from time to time, subject to the conditions that-

12 · There shall be a Honorary Legal Advisor appointed to advise, render legal assistance and make representations on behalf of the Society as is required by the Society

13 · _ The Seal of the Society shall not be affixed to any instrument except by the authority of a resolution of the Managing Body and in the presence of one member of the Managing Body and the Secretary General or such other person as the Managing Body may appoint for the purpose; the member and Secretary General or other person as aforesaid shall sign every instrument to which the Seal of the Society is S0 affixed in their presence _

14 · _ Ordinary documents such as service agreements , leases etc. may be executed by the Secretary General on behalf of the Society and Managing Body _

15 · _ Any notice by the Society or the Managing Body shall be valid 1f given by the Secretary General -

16 · . The Managing Body shall have the power to make Standing Orders for regulating its own procedure, the procedure of Committee appointed by it, and the duties of the Officers of the Society_

1 · At the first meeting in each year, the Managing Body may appoint an Executive Committee for the transaction 0f the current duties of the Society_ The transaction of such Committee shall be duly recorded and laid before the Managing Body at its next meeting _

3 · The Executive Committee shall ordinarily meet once a month provided that Chairman may convene meeting of the Committee whenever in his opinion it is necessary. Four members shall form a quorum

4 · In case of an emergency arising, the Executive Committee may perform any duty laid on the Managing Body by these Rules ; but in such case it shall report any action S0 taken to the Managing Body at the next meeting for confirmation _

1 · The Managing Body shall appoint a Finance Committee consisting of the Vice-Chairman, two members of the Managing Body, the Honorary Legal Advisor, the Secretary General and the Treasurer

2 · All matters affecting the finances of the Society shall ordinarily be referred to the Finance Committee for advice and opinion be fore being determined by the Executive Committee or the Managing Body, as the case may be _

3 · _ The Managing Body may empower the Finance Committee to transact and decide on matters of current financial business provided such business does not involve any departure from the objectives of the Society and the money involved in the budget estimates

4 · The Finance Committee may be empowered to sanction expenditure beyond the budget estimates upto a limit as may be determined by the Managing Body from time to time

5 · . The Finance Committee may likewise empower the Secretary General to incur expenditure of a routine nature involving no departure from the objectives of the Society if the sum involved is included in the budget estimates .

6 · The Secretary General may also be empowered by the Finance Committee to incur, when necessary, expenditure beyond the budget estimates upto a limit as may be determined by the Managing Body from time to time _

7 · The Finance Committee may also empower the Secretary General to sanction expenditure for such speci fic purposes for which donations have been received in cash or kind subject to subsequent report to the Managing Body . The Finance Committee may likewise empower the Secretary General to incur expenditure in each ordinary case and in emergencies subject to reporting to the Finance Committee at its next meeting for ratification

8 · The Finance Committee shall be empowered to sanction grants in circulation

9 · The Finance Committee shall consider the report of the Auditors an scrutinize the annual accounts of the Society an shall prepare the annual budget and shall submit the same Lo the Managing Body for consideration The detailed report of the Auditors shall be submitted to the Treasurer who will take necessary action on the report in consultation with the Secretary General

10 · _ The Finance Committee shall ordinarily meet once every three months Additional meetings may be called when necessary. Three members shall form the quorum _

11 · The proceedings of the Finance Committee shall be laid before the Managing Body and the Executive Committee for consideration _

1 · The Managing Body shall appoint a Medical and Maternity C Child Welfare Committee consisting 0f the Vice- Chairman the Secretary General the Director General of Health Services or his representative, the Director General or Armed Forces Medical Services or his representative, the Surgeon to the President, one medical personnel from each of the four regions of the State/Union Territory Branches , and two representatives of social organizations concerning maternity child welfare activity_

2 · The Committee shall advise on all such questions that may be two referred to it either by the Managing Body or the Executive Committee or the Secretary General

3 · Matters relating to Maternity & Child Welfare work of the Society shall also be looked after by this Committee.

4 · The Committee shall administer the Lady Chelms ford All India League for Maternity and Child Welfare Fund and shall carry on the activities of these bodies

5 · The Committee shall assume the management of any other funds or money intended for Maternity Child Welfare in India and entrusted by the Managing Body of the Society_

7 · The Committee shall ordinarily meet once every six months at such time and place as may be fixed by the Chairman of the Committee. Additional meetings may be called when necessary_ During such meetings five members shall form the quorum _

8 · The budget of the funds and the minutes of the Committee shall be laid before the Managing Body and the Executive Committee for consideration

9 · The three lakhs of rupees allocated from the Silver Jubilee Fund, India, 1935 , for Indian Army Child Welfare and handed over to the Society for administration and al1

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2 · All transactions involving expenditure of invested capital shall be authorized by resolution of the Managing Body of the Society confirmed by the President of the Society.

3 · All transactions , endorsements , discharges and communications to the bankers of the funds and others concerned regarding investments including the placings and taking up of fixed deposits , shall be made only with the approval of the Chairman and the Treasurer

4 · The current and savings bank accounts of the Society and its allied funds shall be operated upon jointly by atleast two of the following officers of the Society:

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1 · On the commencement of these rules , every rule, regulation or order in force immediately before such commencement shall, in S0 far as it provides for any of the matters contained in these rules , cease to operate _

2 · Notwithstanding such cesser of operation, any thing done or nay action taken under th old rules , regulations or order, shall be deemed to have been done or taken under the corresponding provisions of these rules _