The Gazette of India

1 · . Short title and commencement – (1) These regulations may be called the Agricultural and Processed Food Products Export Development Authority Regulations 1986 .

2 · . Definitions . – In these regulations unless the context otherwise requires :

2 · . Meetings of the Authority . – (1) (a) Ordinary meetings . – There shall be not less than two ordinary meetings of the Authority in a year on such dates and at such places as the Chairman may think fit and interval between any two ordinary meetings shall not in any case , be longer than eight months .

4 · . Notice for the meetings . – At least 14 clear days before any ordinary meeting of the Authority , notice of the time and place of the intended meeting signed by the Secretary shall be sent to the Central Government and left at or posted to the address of every member .

5 · . Quorum . – (1) No business shall be transacted at a meeting of the Authority unless there are present at such meeting at least ten members .

6 · . Chairman of meetings . – The Chairman shall preside every meeting of the Authority and in his absence , the members present at the meeting shall elect one from among themselves to preside over such meeting .

7 · . Agenda . – (1) The Chairman shall cause to be prepared and circulated to the Central Government and among the members of the Authority at least ten days before a meeting of the Authority in case of ordinary meetings a list of business to be transacted at such meetings .

8 · . Voting . – (1) Every question brought before a meeting of the Authority shall be decided by a majority of the members present and voting .

9 · . Business by circulation . – (1) Any business which is to be transacted by Authority may , if the Chairman so directs , be referred to members (other than members who are not in India) by circulation of papers and copies of papers so circulated shall also be sent to the Central Government .

10 · . Record of business . – (1) A record of proceedings shall be maintained by the Secretary of all items of business transacted by the Authority and copies of such record shall be forwarded to the Central Government .

1 · . Short title and commencement – (1) These regulations may be called the Agricultural and Processed Food Products Export Development Authority Regulations 1999 .

2 · . Definitions . – In these regulations , unless the context otherwise requires :

3 · . Meetings of the Authority . – (1) There shall be not less than three ordinary meetings of the Authority in a year on such dates and at such places as the Chairman may think fit and interval between any two ordinary meetings shall not in any case , be longer than six months . The first meeting of the Authority shall be held in the first quarter of every financial year .

4 · . Power of Chairman to invite: The Chairman may invite any officer of the Authority or any other person to attend any meeting of the Authority , and any such invitee may participate in the proceedings of the meeting but such officer or person shall not be entitled to vote .

5 · . Power of Central Government to call meetings: Notwithstanding anything contained in these regulations , the Central Government may , at any time , call a meeting of the Authority .

6 · . Notice of ordinary meetings . – Atleast 14 clear days before any ordinary meeting of the Authority , intimating the time , date and place of the intended meeting signed by the Secretary shall be sent to the Central Government and left at or posted to the address of every member .

7 · . Quorum . – (1) No business shall be transacted at a meeting of the Authority unless there are present at such meeting atleast eight members , including the Chairman .

8 · . Chairman of meetings . – The Chairman shall preside every meeting of the Authority and in his absence , the members present at the meeting shall elect one from among themselves to preside over such meeting .

9 · . Agenda . – (1) The Chairman shall cause to be prepared and circulated to the Central Government and among the members of the Authority at least ten days before a meeting of the Authority in case of ordinary meetings a list of business to be transacted at such meetings .

10 · . Voting . – (1) Every question brought before a meeting of the Authority shall be decided by a majority of the members present and voting .

11 · . Business by circulation . – (1) Any business which is to be transacted by Authority may , if the Chairman so directs , be referred to members (other than members who are not in India) by circulation of papers and copies of papers so circulated shall also be sent to the Central Government .

12 · . Papers to be placed before the Authority – All papers relating to questions so decided by circulation of papers shall be placed at the next meeting of the Authority for record .

13 · . Record of business . – (1) The Secretary of the Authority shall attend all meetings of the Authority and record of proceedings be maintained by him of all items of the business transacted thereat . Copies of such record shall be forwarded to the Central Government within thirty days from the date of the said meeting .

14 · . Appointment of Committee – The Authority shall at its first meeting to be held during the first quarter of every financial year by

15 · . Functions of the Committee – (1) Subject to such restrictions as may be imposed by the Authority , the Executive Committee shall in addition to such functions as have been specifically assigned to it under these regulations discharge any other functions of the Authority in regard to matters not specifically assigned hereunder to the Product Committee .

16 · . Power of Authority to review and revise – The Authority shall have the right and power to review , alter , and to or amend any decision of any Committee at any Special or Ordinary Meeting of the Authority , subject the condition that contracts already entered or executed or portions of the decisions under review already implemented shall not be subject to alteration or amendment or review by the Authority .

17 · . Constitution of Executive Committee and Product Committee – (1) The Authority shall at an ordinary meeting decide the membership of each Committee .

18 · . Adhoc Committee – (1) The Authority may at any ordinary or special meeting decide to constitute one or more Committees other than the Executive Committee or Product Committee for each product Group for such purposes and with such powers , functions and duties as it may consider appropriate:

19 · . Implementation of decisions of the Committee subject to sanction of Chairman -No decision of any Committee shall be implemented without the specific sanction of the Chairman .

20 · . Power of Chairman to call meeting – The Chairman may , at any time , call a meeting of a Committee and may also do so if a requisition for a meeting of the Committee is presented to him in writing by at least one half of the total number of members of that Committee , stating therein the purpose of the requisitioned meeting and the business to be transacted .

21 · . Notice of meeting – (1) The Chairman may require any officer of the Authority or invite any other person to attend any meeting of the Committee by the officer or person so required or invited but he shall not be entitled to vote at such meetings .

22 · . Special meeting at short notice . – In case of urgency , special meetings of a committee at a shorter notice as may be necessary and practicable may be summoned at any time by the Chairman , who shall inform in advance the members thereof , of the subject matter for discussion and the reason for which he considers the summoning of such meeting urgently:

23 · . Central Government to be given notice – Notice of every meeting of a Committee shall be sent to the Central Government .

24 · . Agenda . – (1) The Chairman of the Committee shall cause to be prepared and circulated to all the members of the Committee , at least 15 days before a meeting of the Committee , a list of business to be transacted at such meeting .

25 · . Quorum . – (1) The quorum for a meeting of any Committee shall be one fourth of the total number of members of such Committee .

26 · . Presiding officer of meeting – (1) The Chairman shall preside over the meetings of a Committee , and in the absence of the Chairman , a person elected by the members of the Committee from amongst the members present shall preside over such meetings .

27 · . Record of business -The Secretary of the Authority and in his absence any other office of the Authority so required by the Chairman shall function as the Secretary of each Committee and shall attend all meetings of the Committee and maintain a record of the proceedings of all meetings of the Committee which shall be signed by the Chairman . Separate Proceedings Books shall be maintained for each Committee .

29 · Budget Estimates:- (1) The Authority shall , in each financial year , prepare a budget for the Agricultural and Processed Food Products Export Development Authority for the next financial year and shall submit it for sanction of the Central Government on or before such dates as may be specified from time to time by the Central Government .

30 · Powers to sanction expenditure:- (1) A Deputy Director/ Manager or any other Officer of the Authority specified as Head of Office by the Chairman shall have power to sanction expenditure upto Rupees five hundred recurring and upto Rupees one thousand non-recurring relating to office contingencies , supplies and services on any single item subject to availability of the budget provisions relating to that item .

31 · Power to write off loses , enter into and execute contracts and leas deed.: -(1) The Chairman shall have power to write off as irrecoverable losses upto an amount of Rupees five hundred as irrecoverable and the Secretary shall have power to write off losses as irrecoverable upto an amount of two hundred and fifty rupees .

32 · . Power as to pay and allowances , leave and other conditions of Services of officers and other employees:- (1) Pay and allowance , leave and other conditions of services including age of superannuation and other facilities such as advance of pay , advances for the purchase of conveyance , construction of houses and the like , in respect of officers and employees appointed by the Authority shall , if no provision is made in these Regulations or otherwise , be regulated in accordance with such Rules and Regulations as are for the same being applicable to officers and employees of the Central Government of the corresponding grades or status stationed at these places except for provisions related to post retirement benefits such as pensions , General Provident Fund , medical reimbursement .

33 · . Powers regarding deputation abroad:- The Authority shall not send any of its officer or any member of the Authority to places outside India without the previous sanction of the Government of India in the Ministry of Commerce .