PART III—Section 4

3 · Convening of meetings of Authority.- (1) The Authority shall meet, as often as may be necessary to transact its business but not less than four times in a year.

4 · Presiding over meetings.- (1) The Chairperson shall preside over every meeting of the Authority.

5 · Place and time of meetings.- (1) Every meeting of the Authority shall normally be held at its head office at such time as may be specified in the notice. When circumstances render it expedient to hold a meeting elsewhere, the same may, with approval of the Chairperson, be so held at any other place in India. In such a case, the notice convening such meeting shall specify the time and place of the meeting.

6 · Notice.- (1) Not less than seven working days notice shall ordinarily be given of each meeting of the Authority and such notice along with agenda papers shall be sent to every member, seven working days in advance at his usual address in India as furnished by him to the Authority.

7 · Quorum.- (1) The quorum for transaction of business at a meeting of the Authority shall be a minimum of one-half of the appointed members present, with minimum of three members, and at least one of the members present should be a part time member.

8 · Minutes of the meeting.- (1) The designated officer shall record the minutes of proceedings of each meeting of the Authority. A copy of the proceedings of each meeting of the Authority shall be circulated to the members for their comments or confirmation.

9 · Invitees at meeting.- Any person whose presence at a meeting is desired for consultation or his advice, may be invited to attend the meeting by the Chairperson .

10 · Obligations of the members to attend meetings.-(1) A member shall attend all the meetings of the Authority, save where leave of absence has been sought and the same has been granted by the Chairperson or the presiding member; such leave of absence shall be recorded in the minutes of the meeting.

12 · Declaration of fidelity.- Every member, before entering upon his duties, shall sign a declaration of fidelity and secrecy in the form, set out in the Schedule below, pledging himself to observe strict secrecy in relation to all transactions of the Authority and all matters relating thereto and shall by declaration pledge himself not to reveal any of the matters or information which may come to his knowledge in the discharge of his duties except when required or authorised to do so by the Authority or by law.

14 · Signing of accounts and documents - (1) The Chairperson, the whole time members, or any officer as may be nominated by the Chairperson by designation or otherwise are hereby severally authorised for and on behalf of the Authority to endorse and transfer negotiable instruments, stock-receipts, stock, debentures, shares, securities, and documents of title to movable and immovable properties standing in the name of or held by the Authority, and to draw, accept and endorse bills of exchange and other instruments in the current and authorised business of the Authority and to sign all other accounts, receipts and documents connected with such business.

15 · Affixation of Common Seal.-The Common Seal of the Authority shall not be affixed to any instrument except in pursuance of a resolution of the Authority and in the presence of at least one member who shall sign on such instrument in token of his presence and such signing shall be independent of the signing of any person who may sign the instrument as a witness.

16 · Committee of members.- (1) The provisions of these regulations shall mutatis mutandis apply to meetings of the committee.

17 · Information to Press.- No member, other than the Chairperson or a person specifically authorized by him in this behalf, shall give information to the Press or any other public media on matters relating to the working of the Authority and decisions taken at the meetings.