(TRANSCATION OF BUSINESS, CONDITIONS OF SERVICE OF EMPLOYEES AND MAINTENANCE OF ACCOUNTS) BYE-LAWS, 1955

1 · These bye-laws may be called the Coir Board (Transaction of Business, Conditions of Service of Employees and Maintenance of Account) Bye-laws, 1955

2 · In these bye-laws, unless the context otherwise requires-

5 · . Ten members shall form a quorum for a meeting of the Board and four members shall form a quorum, for a meeting of the Executive Committee. If at any meeting there is not a sufficient number of members present to form a quorum, the Chairman or any other person presiding at such meeting shall adjourn the meeting to a date not later than seven days from the date of the adjourned meeting and it shall thereupon be lawful to dispose of the business at such an adjourned meeting irrespective of the number of members attending at such meeting:

7 · . No business other than that entered in the agenda for which a meeting of the Board 0r of the Executive Committee has been convened shall be transacted at such meeting; except with the permission of the Chairman or any other person presiding at such meeting:

8 · Every question that comes before the Board O the Executive Committee at a meeting shall be decided by a majority of the members p-resent and voting o that question and in the case of an equality of votes, the Chairman or the person presiding shall have a casting or second vote. No member shall vote on proxy:

10 · The minutes of a meeting of the Board o the Executive Committee as the case may be, shall be kept each in a separate book and shall be signed by Chairman or the person presiding at such meeting: Copies f such minutes showing interalia the names of the members present at the meeting shall be forwarded to each member of the Board 0r the Committee as the case may be, as soon as possible after the meeting inserted vide SO No.369 dated 23.5.1989 11. The minutes of each meeting shall be placed before the next meeting for confirmation

12 · The rules of procedure for transacting business at a meeting of the Executive Committee shall apply, as far as may be, to a meeting of any other Committees constituted under the Act:

13A · The Chairman may place any amounts of money not exceeding Rs. 3,000, in advance. At the disposal of the Boards officer in-charge of the exhibitions in Order to meet any expenditure to be incurred in connection with the organization of exhibitions Such amount shall be drawn through contingent bills and duty and duly accounted for by submission of detailed vouchers.

14 · '(1) For attending any meeting of the Board Or any Committee constituted under the Act or for attending to any other business of the Board, members shall be entitled to a payment of traveling and daily allowances at the following rates, namely

15 · Subject to the provisions of the Act and the rules made therein, all posts of officers and employees under the Board, other than the Secretary, shall be created and filled by the Board.

16 · The authority competent to appoint an officer O any employee of the Board, shall only be competent to dismiss, remove, suspend, Or demote such officer or employee

16 · (a) The Weaving Master shall be competent to impose minor punishments o the labourers, compensatory leave and overtime to employees of the factory.

17 · The following rules shall regulate the grant of pay, leave, allowance, etc: to the officers and employees of the Board, other than the Secretary, that is to say-

18 · Service under the Board shall not quality for any pension from the funds of the Board.

19 · The Secretary shall maintain O cause to be maintained an account of all receipts of the Board and expenditure therefrom. 20. The receipts shall include all such sums received by the Board during the year to which the accounts relate

21 · All moneys accruing O payable to the funds of the Board by way of proceeds of cess Or otherwise from the Central Government or accruing from any other source or sources shall be received by the Secretary or such other officer as the Board or the Chairman may authorise in this behalf:

22 · all payments by or on behalf of the Boards shall be made by means of cheque except payments not exceeding Rs. 100 which may be made in cash from the amount of imprest sanctioned for the purpose.

23 · AlL cheques authorizing payment by or on behalf of the Board and all orders for making deposits or investments or for the withdrawal of the same or for the disposal in any other manner of the funds of the Board shall be signed by the Accounts Officer and counter signed by the Secretary and in the absence of Accounts Officer or Secretary, Or of both by any other officer authorised by the Chairman in this behalf

23A · The executive Committee or the Chairman may sanction advance from the Boards fund to its employee for the purchase or construction of houses and for the purchase of conveyances to the extent specified in the Schedule here annexed. Such advances shall be governed by, and be subject to the principles rules conditions and directions prescribed

24 · There shall be drawn from the bank in which the Board's moneys are kept in deposit and placed at the disposal of the Secretary a permanent advance of Rs. 500 to be recouped as required and in any case at the end of each month, to meet the petty expenditure of the office of the Board

24A · The Chairman may sanction permanent advances up to a limit of Rs.100 in each case sub-office or institution under the Board to meet the petty expenditure of such office Or institution: These advances shall be recouped in the manner specified in bye-law 24.

25 · Any funds not required for current expenditure maybe placed in fixed deposits with banks approved by the Central Government for the purpose or in a post Office Savings Bank or invested in National Savings Certification_

26 · The placing of money in fixed deposits and the investment thereof and the disposal of money so placed or invested shall require the sanction of the Chairman.

7 · A

8 · A