REQUIREMENTS AND PROCEDURES TO OBTAIN APPROVAL FROM INDIAN MARITIME UNIVERSITY FOR THE CONDUCT OF PRE SEA COURSES FOR TRAINING FOR SERVICE I

1 · 4.2.2 Application from an existing Institute shall hereinafter be processed for approval for increase in Intake in any course only if the Institute has been: running the existing courses successfully and atleast two batches have passed out has the highest grading and satisfactory placement record has an impeccable record with the IMU in regard to compliance with the conditions for approval and for running the courses_ meets the requirements of these guidelines. 1.4.2.3 Application from an existing Institute shall herein after be processed for approval for a new course only if the Institute has been running the maritime related courses satisfactorily, has the highest grading and satisfactory placement record_ has an impeccable record with the IMU in regard to compliance with the conditions for approval and for running the courses_ meets the requirements of these guidelines 1.4.3 Exceptions Notwithstanding the eligibility conditions contained in Para 1.4.2, applications received from institutions under DGS Order No. 1 of 2003 and 2 of 2007 till the date of issue of this Order will be considered eligible and will be processed for approval as per procedure for approvals detailed hereunder_ 15 Procedure for approval of an Institute: An Institute that considers itself eligible will apply to the IMU in the prescribed Application Form (Annex-1), with the relevant fees details and documents prescribed below. If the proposal of the Institute is acceptable, it will be required to submit Project Feasibility Report (PFR), fees and other necessary information aS prescribed in Annex-IIII-A or Annex MIMIII-A If the submissions are in order; or when they are put in order; the Institute will make presentation of its proposal to the IMU. The IMU while considering the application will also take into consideration broader aspects, demand supply of seafarers and other matters of relevance. If the IMU is satisfied with the proposal and the need to set up Or expand the Institute, it will recommend the proposal t0 the IMU Headquarters who will then consider and issue the letter of intent to set up the Institute and courses as per the DPR, or the DPR as duly modified on the advice of the IMU 1.5.1 Application for approval to the Institute: The proposed Institute shall apply to IMU for approval of Institute in Proforma enclosed (Annex- I) Five copies of the application shall be submitted and should contain details such as Name of the Institute The form of 'organisation which proposes to run the courses i.e registered non profit making public Trust or Sec. 25 Company, having marine education as its main objectives. Names of Trustees/Management committee members/Directors of the registered non profit making public Trust/Company along with their CV profile. Resolution passed by such registered non profit making public Trust/Sec. 25 Company mentioning that they - want t0 runlstart the training Institute indicating the name of such Institute. Attested resolution shall have to be attached_ Intended location of Institute with availability of land of minimum four hectares of land on ownership basis O long term lease of not less then 10 years_ Courses the Institute intends t0 conduct Business plan and project of the Institute CV of Capt: Supdt: or Director or Principal for the Maritime Unit along with his willingness letter Proposed layout of the premises Plan of basic infrastructure with site plan, building plan duly approved by the competent town planning authority i.e campus, office, scholastic block, hostel, playground, swimming pool, parade-ground, facility for boating, galley, auditorium; ship in campus, as applicable, etc. Number and qualifications of faculty members intended to be appointed. Project Feasibility Report PFR) m The application should be accompanied by a detailed report with reference to 1.4 as the case may be, as to why the application should be accepted for consideration under these guidelines: The Project Feasibility Report (PFR) is required to be submitted and should provide details such as its mission and vision; background of Trust/Company, objectives and scope of the proposed Institution, Quality and Human Resource development policy with regard to faculty recruitment; justification for starting the proposed Institution/Course etc 15.2 Funds for Capital Source of funding of Institute for initial capital expenditure and recurring expenditure shall be shown in PFR. Proof of availability of finances for completing the project on time would be required. 15.3 Prerequisites for Approval of the Project: 1.5.3.1 A letter of Intentlin-principle approval from the affiliated University shall be produced in case of all degree courses_ 1.5.3.2 In case of marine engineering courses the proposal should also include a firm project plan for the ship-in campusl afloat training through marine workshop along with necessary charts, diagrams and time schedule for construction, test run,

1 · 6.15 If in the opinion of the IMU, the institute does not fulfill these requirements, the institute shall not take up the course in that academic year nor shall advertise for the same. The institute may resubmit its application for consideration for the next academic year as per the calendar of approvals specified herein: 1.6.16 If during the course of setting up a new institute, information is received by the IMU that false claims have been made or false information given, the IMU may suspend the process of approvals for the concerned academic year: Further After giving reasonable opportunity to be heard, IMU may decide to disallow the institute from setting up the course_ In the case of an existing institution, if there are violation of conditions the process of approval of the new courses Or increase in intake shall stand suspended. (Schedule of Inspection and submission of details by the Institute as prescribed in Annex- IX) Validity of Approval_ When all the requirements for all years of the course had been met, the provisional final approval will be granted by IMU in the format prescribed as Annex VI For a 1 year course Or a short course -approval will be final: For a 2 year or longer course since institutes do not engage faculty and provide complete facilities for subsequent years, initial approval will be for 1 year only and approval to the course will be provisional till the final year is approved Subsequent years will be inspected and approved year-wise as per procedure and schedules herein till such time final year approval is granted. Approval will be granted in the format prescribed in Annex-VI: 1.7.1 Institute will be subjected to annual inspection and if required surprise inspection by the LIC/Academic council. 1.8 Validity of Letter of Intent: In case an Institute does not offer itself for the Ist or Znd stage of approvals within year of the completion of the project plan as per DPR approved by the IMU, it will be expected that the institute will be asked to appear before the IMU again to explain its reasons for delay: If it does not do SO, Or if it does not so satisfy the IMU and obtain a fresh date for completion of its project in revised DPR, the institute will be disallowed from setting up the institute course, and the approval of IMU shall be deemed to have lapsed automatically_ 1.9 No approval with retrospective effect: Approvals for new Institutes o for commencement of new courses O variation in intake capacity shall be prospective, and not with retrospective effect Institutes shall not pressure on approvals and admit candidates without all their permissions in place. The IMU has instructions in place to Shipping Masters that no candidate admitted in unapproved courses will be issued with CDC. 1.10 Name of Institute: Name of Institute will have to be got approved by IMU. No Institute will be allowed to use or continue to use for the training Institute any title or name which may suggest or be calculated to suggest the patronage of the Government of India or the Government of the State_ Please see in this regard Sec.3, and clause of the Schedule in the Emblems and Names (Prevention of Improper use) Act, 1950. IMU hereby lays down that words such as Indian, National or Bharat etc. shall not be allowed in the name of any training Institute. Any change in the name of the Institute is required to be submitted to IMU in advance, and approval obtained before using the new name 1I1 Authorized signatories: All Institutes should forward the names and specimen signatures of two persons who are declared the authorized representative and alternate representative respectively to deal with IMU. No person other than these two persons will be entertained by IMU or the Academic Council for any purpose relating to the Institute_ Documents submitted by the Institute, signed by other than either of them will not be accepted by IMU. No action will be taken on them and if there is change in either of them it should be notified to IMU by a resolution signed by all Trustees or authorized Management Council member of the Society or directors of registered Sec. 25 Company as per the documents submitted to, andlor available with, IMU and Academic Council. The change should be notified to IMU well in advance and with indication of the date from which the change will be effective. 1.12 Code of Conduct for Advertisements/Brochure/Prospects: The Institute may advertise for courses in media or independently, giving correct information. Publicity may also be given to local newspapers also to attract rural youths to join Merchant Navy. It should include, inter-alia, the following: 1.12.1 Eligibility criteria as per IMU guidelines 1.12.2 Names of coursels 1.12.3 Course duration 1.12.4 Total fees structure and all charges payable with breakup 1.12.5 Number of seats sanctioned 1.12.6 Last date of submission of application 1.12.7 Date of commencement of course 1.12.8 Statement mentioning: Institute is required to ensure that on board training is provided to the candidates after the successful completion of the course, which may be mandatory for obtaining a Certificate of Competency issued by the Indian Maritime University, Chennai. 1.12.9 Date of publishing of brochure/prospectusladvertisement Advertisements should not include the following

1 · 12.10 Assured passing of the candidates 1.12.11 False picture of prospects and high salaries 1.12.12 Mixture of IMU-approved courses and non-IMU-approved courses in the same advertisement Copies of all advertisements published o used must be sent to the IMU, to be kept in the Institutes file for record and for inspection as the need arises. 1.13 Ban on conducting courses not approved by IMU: 1.13.1 Normally Merchant Navy Training Institute approved by the Indian Maritime University should conduct only courses approved by IMU. This is important to give clear picture to the candidates who join the course on the strength of approval of IMU. 1.13.2 The existing training Institutes conducting any other non IMU approved courses in the same premises should approach the IMU with the details of the same before starting the next course, for obtaining no objection from the IMU. Details of infrastructure and other facilities which will be required to be shared should also be indicated in the proposal 1.13.3 In any case, no course similar to IMU-approved course should be conducted by Institute without prior approval of IMU. A clause should be added in the prospectus andlor brochures andlor advertisements of the concerned non-IMU approved courses mentioning that This course is not approved by Indian Maritime University, Chennai' 1.13.4 The institutes which offer CoC courses only and not affiliated t0 IMU will continue to be recognized by DGS. 1.14 Ban on Ragging: Strict measures shall be enforced to prevent ragging: The course incharge shall be held responsible for any incidence of ragging: Strict, prompt, and strongest possible action should be taken against anyone indulging in ragging In all cases, the benefit of doubt shall be given to the victim of ragging: A record of all cases of ragging, however minor and the action taken thereon by the Institute shall be kept All cases of ragging should be reported t0 IMU immediately and in any case within 7 days from the occurrence of the event_ Any instance of ragging established in the Institute will be considered serious misconduct attracting penal provisions by the IMU, including suspension of the candidate and appropriate action against the institute. 1.15 Ban on Alcohol, Tobacco and Drugs: The Institute should have a policy on alcohol tobacco and drugs. Abstinence from alcohol, tobacco and drugs, except medicinal drugs specifically prescribed for a candidate to cure a current ailment; must be strictly enforced. Infringement of this requirement shall be considered serious misconduct by candidate and by the Institute. 1.16 Records of Institute The Institute shall maintain records, advertisements and brochures as set out separately for each category of pre-sea induction course 1.17 Quality standards Every Institute shall have an established quality system of the applicable ISO standard or approved equivalent; within six months of the commencement of its first IMU-approved course and any new IMU approved course thereafter 1.18 Periodical returns: The Institute shall submit the periodical returns to IMU in the format of MS Excel, Or it can also be obtained from IMU , Chennai. The returns should be forwarded strictly in the format as per Annex- X on hard copy as well as on soft copy on floppyle-mail. course diary as per Annex XI to be strictly maintained and the available during periodic inspection by the competent authority. 1.19 Etiquette and other soft skills: The Institute should have a programme for imparting training to the pre sea candidates with respect to etiquette and other soft skills_ 1.20 Placement; counselling Cell and Alumini Cell: The Institute should provide a students activity centre which will cater to the objective of the students placements 0n ships for their sea service requirement criteria. It will also serve as a nerve centre to all students activities in the Campus in order to promote professional, social and intellectual interaction amongst the members and the Alma mater. The activity should also include organizing seminar/conferences, guest lecturers/publication, etc_ Campus 2.1 Land requirements for the Institute: The Institute must have an independent campus of 4 hectares or more_ The land should be level and usable. More area may be required depending on the number of courses and students This required land area should be used for Maritime Training and allied purposes_ If however it is an Institute conducting other degreeldiploma courses approved by the University, then the land, available with the Institute together for all such courses, should not be less than what is prescribed therein. Facilities for swimming, playgrounds, auditorium; parade ground, computer training etc. shall be located within the Campus_ Where on-campus facilities do not exist for boating, formal agreement with suitable outside agencies with dedicated time-slots for candidates of the Institutes under the supervision of the representative of the Institutes may be permitted at the discretion of IMU. The existing Institutes shall continue to be in compliance of IMU requirement of land. However, in case an existing institute asks for any fresh approval of course Or increase in intake they will be required to meet the new guidelines as stated under this Order.

2 · 2 Location of Institute: Approval to the new courses will only be given when all courses proposed are to be conducted within the same campus. This will be applicable whether the courses being conducted are pre-sea O post-sea The Institutes which were already approved to conduct courses at different locations were required to ensure that all courses are restricted to one location: In case of non- compliance after the prescribed period, the approval shall be withdrawn from all non-compliant training Institutes for all the courses. 2.2.1 Address for correspondence: All correspondence with the Institute will be made only on the address where the Institute is physically located. PART MI 2.3 Shifting of Premises: The request for shifting of premises in the same city will be considered after receipt of processing fee of Rs.20,000 only. The new premises will require to meet the requirements of these guidelines Once training has commenced in one particular place with the approval of IMU, no request for change of premises will be considered till the completion of at least three years Existing Institutes who shift to new campus only to comply with these guidelines need not pay this fee, as may be approved by IMU. The change of location of the Institute from one city to another will however be considered only as fresh proposal, and the entire procedure for approval will have to be followed de-novo by the Institute in such a case. Institute will be re- inspected after scrutiny by the IMU, prior to issue of the approval to conduct courses at new premises_ The Institute can conduct the courses at the new premises only after receiving the approval for new premises from IMU. 2.4 Construction quality: Al] buildings of the Institute shall be: 2.4.1 Of regular 'pucca ') construction: Temporary structures are not permitted. 2.4.2 With proper and permanent roofing 2.4.3 Properly coated/painted, 2.4.4 With modern flooring of ceramic tilelgranitelmosaic Or similar material, and be 2.4.5 Treated for protection against termites and other pests_ 2.5 Hostel and residential facilities: The pre-sea training shall be fully residential. The hostel shall include: 2.5.1 Rooms for candidates the floor area should be minimum 3 sqm per candidate, if two tier bunks are provided, and 4 sqm per candidate, if single level is used. 2.5.2 Suitable mattresses of not less than 1.8 metres x 0.9 metre 75 mm size shall be provided for each candidate. 2.5.3 One cot or equivalent of size compatible for the mattress shall be provided for each candidate_ 2.5.4 Two-tier bunks are permissible provided the clear headroom above the mattress in each tier is not less than 0.9 metre, and ceiling fans are at safe distance t0 avoid injury to occupants of the upper bunks 2.5. One standard size of pillow per candidate shall be provided. 2.5.6 One cupboard with space, for hanging uniforms, and shelves for other personal effects. Minimum size of such space should not be less than 1.8 metre high and 0.45 metre wide (for each hanging space and shelves) and 0.48 metre deep. The cupboard shall be made of 18/20 gauge steel or may be built-in with good quality of wood, painted (preferably powder- coated) against corrosion: The foregoing conditions could be met by standard size cupboards 1.8 metre high and 0.9 metre wide with a central partition and twin doors_ The cupboard space allotted to each candidate must have separate locking facility, preferably with the candidate '$ own lock 2.5.7 One table, chair and table lamp shall be provided per candidate, within the cabin: 2.5.8 One waste paper basket shall be provided in each room: 2.5.9 Each room shall have sufficient natural ventilation and provided with adequate lighting and fans For all windows_ window curtains o blinds shall be provided. The window curtains O blinds shall be aesthetic and of uniform pattern/system throughout: 2.5.10 Suitable space shall be provided in each room for storage of the luggage of all the occupants of that room: Alternatively, separate box room with suitable racks may be provided for the luggage of all the candidates. 2.5.11 Institute shall have adequate conservancy staff for maintaining cleanliness of toilets, bathroom; all common spaces including corridors, public places, administrative and academic buildings, etc_ 2.6 Drinking Water: Cold drinking water must be provided at adequate, appropriate locations on the campus, especially near the classrooms and hostel rooms, fitted with purification facility. 2.7 Toilet facilities in the hostel In the ratio of not less than one wash basin of 50 cm breadth size shower and WC of at least mt X 1.5 mt x 3 mt high each for every five candidates Different utilities wash basin, shower and WC) shall not be clubbed into one room such that if one candidate is using the WC, he would be denying other candidates the use of a shower or washbasin. 2.7.1 Water-supply: Adequate arrangements for water-supply t0 toilets, 24 hours a day; shall be provided: 2.7.22 Walls:

2 · 10.2 Cooling: Where the ambient temperature in the classroom is expected to exceed 358C, air-conditioning shall be provided. In areas of low humidity, desert coolers may be provided instead of air-conditioners. 2.10.3 Heating: Where the ambient temperature in the classroom is expected to fall below 15*C, heaters shall be provided. 2.10.4 Class-room size: The carpet area requirement of the class rooms and tutorial rooms depends upon the number of students and type of seating arrangement_ There shall be provisions for a platform; a table and chair for the teacher. In class, frequently students make use of a data book; calculator and notebook: As such the student will require a larger independent desk as compared to the requirements of classes for students of general education_ 2.10.5 Carpet area: The size of the classroom for candidates shall be as given below: No. of candidates Carpet area of room 20 Not less than 30 m2 40 Not less than 50 m2 Between 20 40 Between 30 & 50 m2 No class of more than 40 candidates at & time iS permitted 2.10.6 Blacklwhite board: Black/white board with chalk/marker pens of different colours shall be provided in each classroom: 2.10.7 Overhead projector: An overhead projector shall be provided in each classroom; suitably located for instant use without causing any blind sector to candidates_ 2.10.8 Screen: A white screen of matt finish to be provided, suitably mounted, for use with the overhead projector 2.10.9 For lecturer: A raised platform with a table and chair shall be provided The lecturer shall be provided a lockable cupboard for use in each classroom_ 2.10.10 For candidates: Each candidate shall be provided with a separate wooden table and chair. 2.10.11 Notice-board: A notice-board shall be provided at the entrance of each classroom; displaying; among other notices; the weekly schedule of classes and the assigned faculty. 2.11 Library-cum-reading room: A dedicated library-cum-reading room of not less than 20 m2 per 40 candidates shall be provided, adequately stocked and furnished. Newspapers and magazines, technical and general, shall be provided. Control of the ambient temperature shall be provided as prescribed for classrooms. Preferably, qualified librarian shall be in charge of the library-cum-reading room Library facility to be made available for atleast 4 hours beyond class hours. 2.12 Audio-visual equipment The Institute shall have adequate audio-visual materials including TVs, video/CD players, appropriate video tapes/CDs, etc. 2.13 Computer and projection facility A computer and projector for PowerPoint presentations in classrooms when required, must be available. 2.14 Maps, models, etc Adequate number of world maps, models of ships; wall-mounted photographs of ships and ports, etc. shall be displayed in classrooms and other suitable places in the campus_ 2.15 Video-cassettes/CDs: The available video-cassettes/CDs should include 2.15.1 Entry into enclosed spaces 2.15.2 Use of breathing apparatus 2.15.3 Personal safety on Deck 2.15.4 Abandon ship and other video cassettes/CDs, as may be prescribed from time t0 time_ 2.16 Computer training: At least five workstations for every 40 candidates, with MS Office which includes Word, Excel_ Access and PowerPoint programmes, shall be provided for use by candidates o holidays and off-hours o weekdays Where computer training cannot be imparted within the campus, formal agreement with suitable outside agencies with dedicated time slots for candidates of the Institutes under the supervision of the representative of the Institutes may be permitted. However; the said workstations stated earlier in this clause must be available in a classroom within the campus_ 2.17 Communication facilities: 2.17.1 Internet:

5 · 3.1.1 enrolment of the number of students in excess of approval 5.3.1.2 admission to ineligible candidates 5.3.1.3 inadequacy of the faculty to impart training, 5.3.1.4 irregularities in fees; 5.3.1.5 irregularities in teaching hours and 5.3.1.6 break-down of general discipline 5.3.1.7 any other significant lapse from the guidelines. In the event of such deficiencies being noted during inspection, they should be reported t0 the IMU immediately _ 5.4 In the event of ineligible admissions, subsequent batch of the course concerned or more batches will be suspended without any Show Cause Notice or intake of the institute may be reduced to the extent of double the number of ineligible candidates admitted in the previous batch, and may extend to suspension of approvals for intake of new batches in case of repetition in same OT other courses by the Institute 5.5 Withdrawal of approval: 5.5.1 Categories of withdrawal: Detection of any major deficiencies may lead t0 imposition of penalty of withdrawal of approval of the course. Withdrawal can be either temporary O permanent: Permanent withdrawal can be for the course, or for the Institute. Permanent withdrawal for the Institute can be ordinary, or immediate. These categories are explained below. 5.5.2 Temporary withdrawal of approval: Temporary withdrawal means that the batchles which are being actually conducted shall be allowed to run and be completed so as not to adversely affect the students undergoing the said courses, and on completion on due date, no fresh batches shall be allowed to join. If the Institute has already admitted students to the next course, collected fees etc, it shall return the fees and intimate the students about temporary withdrawal of approval, and shall not conduct the next course_ If there is any violation of this guideline, then it shall automatically result in the permanent withdrawal of approval by IMU. On compliance with the deficiencies pointed out by the inspecting authority, and on approval by the competent authority, the temporary withdrawal may be rescinded and the batches for the approved courses can begin once again as per relevant criteria and guidelines for the course at the time of restoration of approval: 5.5.3 Permanent withdrawal of approval: Permanent withdrawal means permanent discontinuation of the course after the current batch completes that particular course_ Thereafter no batch shall be conducted, and the approval to the course will be permanently withdrawn_ If the deficiencies as a result of which the approval to the course was permanently withdrawn have been rectified to the satisfaction of the inspecting authority, then the course should be applied for once again; and after payment of non-refundable processing fees and the necessary inspections, aS per Sec. 1.5 t0 1.9 of the Circular and approval may be granted but not in any case prior to the lapse of a period equal to three batches of that course. 5.5.4 Ordinary permanent withdrawal of Institute approval: If however the type of major deficiencies is such that a permanent withdrawal of the approval be imposed on the Institute itself; then the Institute shall be closed down as soon as the current batches complete their course_ 5.5.5 Immediate permanent withdrawallcancellation of Institute approval: In extra-ordinary cases where the deficiencies are so serious that IMU comes to the conclusion that the approval should be withdrawn from the Institute itself, that is, for all the approved courses in the Institute without even waiting for the current batches of students to complete the current course, such action may be taken with immediate effect: This shall also be known as cancellation of approval of the Institute. Attempts should however be made by the Institute to get the eligible students so adversely affected by such immediate withdrawal into some other training institution, after such cancellation. Cancellation shall be resorted to where serious fraud, which amongst others may include faked records, issue of certificates without attendance by candidates, etc is detected: The decision of the Directorate in this regard will be final and binding on the Institute_ 5.6 Procedure for withdrawal: Normally show-cause notice will be issued by the IMU indicating the specific deficiencies and the category of withdrawal contemplated, and the period within which reply should be given: Thus, opportunity will be given to the Institute to present its side prior t0 the final decision on any withdrawallcancellation: However in the event of immediate withdrawal_ it will not be possible to issue the usual show-cause notice with the usual time. 5.7 Competent authority for withdrawals: All approvals/withdrawals will be issued by the IMU, unless specifically delegated to any subordinate authority. 5.8 Discontinuation of IMU approved Courses/ Closure of Institution IMU approved running pre-sea Degree/Diploma Courses are not permitted to be discontinued/Institution closed without completing the complete course for the students enrolled and obtaining prior approval from the IMU. All efforts shall be made by the Institution to complete the Course of the enrolled students_ Discontinuation Iclosure of the Courses/Institution may be considered by the IMU only in extreme cases, and on confirmation that the Institute is no longer in a position to run the Institute/Courses In such cases the Institute/Society/Trust is required to submit a proposal to the IMU along with the following documents, and subsequently present their case to the IMU: a) Reasons and justification for closure of the Institution/Courses_

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16 · 00 Tea-Break 16.10 Swimming/ Boat Work/Games 18.00 Dinner 20.30 Self Study/Library 21.30 Round by Duty Staff; Last Post, Lights Out Saturday 05.30 ReveillelTea 06.00 Roll Call, Fall-in, Physical Training 06.30 Clean ship 07.30 Bath, Change into Uniform; Breakfast 08.30 Parade Training 09:00 Classes 11.00 Tea 11.10 Classes 13.10 Lunch 16.00 Tea 18.00 Dinner 21.30 Round by Duty Staff; Last Post, Lights Out Sundays & National Holidays 06.00 Reveille/Tea 06.30 Cross Country Running 08.30 Bath, Breakfast 09:00 May Proceed on Short Liberty 11.00 Tea 13.00 Lunch 18.00 Dinner 20.00 Liberty Expires 21.30 Round by Duty Staff; Last Post, Lights Out

13 · Faculty Course wise list 0f faculty members Permanent Visiting Guest Faculty Permanent Faculty Faculty Faculty Student Ratio

18 ·

16 · (b, Variation in intake in the existing Programme(s) for_which provisional affiliation is sought Sl Degree Programme(s) Sanctioned/ NOC AICTEI Ministryl MCI No (UG & Proposed State Govtl NCTEIDGS etc. approvall PG) Strength University recognition No. with Date Enclose Copy),if applicable Previous Revised/ Proposed

16 · C )= Details of existing provisionally affiliated programme for_which continuation of provisional affiliation is sought SL Dept Degree Programme Sanction Number of Ministry/AICTE University Academic Year of No (UG & ed students MCINCTEI Affiliation Years of Introduction PG) strength admitted DGS No. and Date Break in for the for the approval No. for the offering the academic previous and Date for previous programme previous academic the previous academic If any) year year academic year year (Enclose (Enclose a (Enclose a (Enclose a a copy) copy) Copy) Copy)

18 · (d): Additional information on Teachers for the proposed coursel_programme a) Are qualified teachers already available on Your pay Ioll in Your college/ Institution for teaching the course? The University requires that qualified teachers for the course must be appointed by and for the Collegel Institution exclusively. If no new posts are proposed to be created/ sanctioned, please elaborate temporary arrangements made for teaching work of the new course(s)_ b) If not; how many teachers will be appointed exclusively for this course/ programme and what will be the mode of recruitment? Please give details. Year Designation No. Minimum qualification , experience and expertise Permanentl Pay scalelsalary wages [ Year required for each designation Temporary/Adhoc II Year III Year Steps already/ to be taken to fill up these posts. d) If teachers are available, give information on them in the same format as in 18 (b). If it is proposed to carry 0n the work with the existing staff, a note aS to how this additional work load can be handled with the work load by the staff for existing courses may be given in an elaborate manner: Please enclose copy of Time-table for existing courses and new courses separately. e) Work load prescribed and followed for the existing teaching staff a) Professor including Principal b) Readers and c) Lecturers f) Detailed bio-data of the staff in position in the Department where the proposed new courses are to be started with their specialization g Additional supporting and other non-teaching staff cadrewise) proposed/ sanctioned for the new course(s While giving the numbers give also the norms_ 19. Laboratories and Equipment: 19 a) List of equipment SLNo_ Department Degree Name of the Name of the Name of the Quantity Programme(s Laboratory Equipment (Nos.

19 · (6) List of equipment to be procured for the new programme SLNo_ Department Degree Name of the Name of the Programmels) Laboratory

20 · Lecture rooms for new programme How many additional lecture class rooms and laboratories are needed for this course? (Floor space and required furniture Give the basis on which this estimate is made_ First year: Second year: 38

22 · Computing Facility Sl No Department Degree

25 · Non-Teaching Staff Details: a) Details of technical staff (Laboratory wise Name Designation Educational qualification

26 · Additional Information required: a) Procedures proposed for monitoring the progress of students during the course (Give details b) Do you have reservation for students: Scheduled Castes/Tribes: Most Backward Classes: Backward Classes: Management quota: c) Would you give special help for academically weak students? If so, describe what you propose to do? d) Details of scholarships, free tuition, fellowships, and other financial support system available for students of this college now? e) If yes, this would be also extended the students of the new course? f) What are the facilities available for academically competent but economically weak students being admitted to the new course g Will they be given admission, if qualified? h) Are there any financial support o loan facilities available for such students? i) If yes, describe the scheme in detail_ j) If no, do you propose to introduce such a scheme for the benefit of student who might enroll in the new course? k) What kind of transparency Collegelinstitution is practicing in the "internal assessment of students, if the system of internal assessment exits for the courses offered by the College? 1) Will the same system be applied to this new course? If not, give details of the new system: m) Did students ever agitate for any reason during the last three years? If yes, give reasons_ How the problems was tackled/solved? n) Did the non-teaching staff ever agitate for any reason during the last three years? If yes, give reasons. How the problems was tackled/solved? 0) Did teachers ever agitate for any reason during the last three years? 40

1 · . Shri/Smt_ hereby declare that the particulars furnished above are true and correct to the best of my knowledge. Programme(s), applied for; will not be started without the prior approval of the Ministry/ AICTEI MCI NCTEI etc and the grant of affiliation by University. All the original documents related to the particulars given in the application will be produced at the time of inspection and whenever called for. 2 The required fees and any Other expenses incurred for the inspection as per University rules and regulations or any other expenditure related to it and demanded by the University will bepaid by the Collegel Institution immediately. 3 It is understood and agreed by the Management of the Collegel Institution that if the affiliation is granted by University, the College shall observe all rules and regulations and other conditions, if any, of University. It is also understood and agreed that any violation of these rules etc_ may result in heavy penalty as determined by the University Or withdrawal of the affiliation by the University. Place: Chairman/Secretary Date: (Name in Capital Letters) Office Seal

27 · . The originals of the following are to be produced for verification at the time of inspection to the inspection committee members Copies need be enclosed along with application) SLNo. Certificate 1.Village field map field measurement book sketch 2.College site map plan 3 Existing building plan. 4 Building sketch [details of Rooms, Laboratories, Stores, Library etc, for all the floors] 5_ Building plan proposed with approval competent government authority Irrevocable Trust Registration Deed (Or) registered deed of the society 6. Documentary proof for ownership of lands exclusively earmarked for the College. 7. Legal opinion from the Govt Pleader on the ownership of land and extent of coverage. 8 Land use Certificate from an appropriate authority and Land conversion certificate from the 9.Department of Town & Country planning: Certificate from the Revenue Authority that the Land for the College does not come under the Land Ceiling Laws. 10. State Government permission for starting the College. 11. Ministry/AICTEI MCI NCTE etc. approval for the course(s)_ 12. Documents showing the financial viability of the College [details of financial budgeted revenue and expenses statement (Current year) with latest Income tax returns copy 13. Composition of the Governing Body. 14. Master Time Table for all courses and all sections with class room arrangements_ 15. Audited statement of accounts of the college for the past three years

16 · Certificate for fire safety from the Government authority. 17. Certificate from Government authorized license holder for Electrical installation. 18. Certificate from Government Health Inspector: 19. Certificate from PWD Superintending Engineer or any Government authorized person for the structural stability of the building: 20. Building and equipment insurance certificate. 21Copies of experience and educational qualification of the teaching and administrative staff

9 · Faculty

10 · Details of strength of students for the last five years: SLNo_ Name of the Academic year Sanctioned Course strength

12 · Indicate the name(s_ of the course(s) approved by the University but not conducted Whether approval is obtained from the_University for_the Suspension of_the course_ SLNo_ Name of the course(s_ Year in which not offered and whether University permission obtained

13 · Funds position: (in case Of private colleges) enclose audited statement of accounts of the college for the last five years 14_ Governing Body/Advisory Committee Enclose a copy the constitution if applicable And a copy of the minutes of the last meeting 15. Any other particulars:

11 · Sabbatical Leavel Academic Leave (i) Permanent; whole-time teachers of the university who have completed seven years of service as Lecturer (Selection Grade)/ Reader or Professor, may be granted sabbatical leave to undertake study or research or other academic pursuits solely for the object of increasing their proficiency ad usefulness to the university and higher education system. This leave shall not be granted to a teacher who has less than one year of service in the university to retire. (ii) The duration of leave shall not exceed one year at a time and two years in the entire career ofa teacher. (iii) A teacher who has availed himself of study leave shall be eligible for sabbatical leave only after expiry of 5 years _ (iv) A teacher shall, during the period of sabbatical leave, be paid full pay and allowances (subject to the prescribed conditions being fulfilled) at the rates applicable to him/ her immediately prior to his/ her proceeding on sabbatical leave_ A teacher on sabbatical leave shall not take up during the period of that leave, any regular appointment under another organisation in India or abroad Hel She may, however, be allowed to accept fellowship or research scholarship o adhoc teaching and research assignment with honorarium or any other form of assistance, other than regular employment in the institution, employment in an institution of advanced studies provided that in such cases the Executive Council may, if it s0 desires, sanction sabbatical leave on reduced pay and allowances_ (vi) During the period of sabbatical leave, the teacher shall he allowed to draw the increment on the due date: The period of leave shall also count as service for purposes of pension/ contributory provident fund, provided that the teacher rejoins the university on the expiry of his/her leaves.

22 · The authorities specified in column (2) ofthe table below, are empowered to sanction leave to the extent shown in column (3) thereof Cases for sanction of leave in excess of these limits or of leave not mentioned below shall be submitted to the Executive Council: Before sanctioning the leave asked for is admissible and is at the credit of the teacher concerned. Kind of leave Sanctioning authority Extent of power 1_ Casual/Special Casual Leave to Deans of Schools Vice-Chancellor Full b. Head of Deans of Schools 4 days ` per semester Centres/Departments Vice-Chancellor More than 4 days per semester c. Other teachers Heads days ` per semester Deans Full 2_ Duty leave to Deans of schools Vice-Chancellor Full b. Other teachers Dean with copy to Vice- Upto 5 days ` per academic year Chancellor Vice-Chancellor Full 3. Earned Leavel Half Pay Leave or Commuted Leave and Maternity Leave to a. Deans of Schools Vice Chancellor Full b. Head of Dean Up to 10 days Centres/Departments Vice Chancellor Full Other teachers Heads Upto 5 days Dean Upto 10 days Vice-Chancellor Full 4_ Extra-Ordinary Leave a. Deans of schools Vice-Chancellor Upto 90 days bb Other teachers Vice-Chancellor Upto 90 days Executive Council Abvoe 90 days (iii) Leave Salary: 23. (1) A teacher granted causal leave or special casual leave is not treated as absence from duty and his pay not intermitted. During duty leave, study leave and sabbatical leave, teacher will draw under the provisions of ordinance 4, 10 and 11 respectively. (2) A teacher on earned leave is entitled to leave salary equivalent to the pay drawn immediately before proceeding on leave (3) A teacher on commuted leave is entitled to leave salary equal to the amount admissible under sub clause 23

2 · The teacher shall be on probation for period of 12 months which may be extended by further period of 12 months. The total period of probation shall in no case exceed twenty four months

4 · That the University shall pay Dr/Shri/Smt/Miss hereunder as a remuneration for his/her service salary of Rs_ Rs . to a maximum salary of Rs. ~~per mensem:

7 · . It is further agreed that this engagement shall not be liable to be determined by the University except on the grounds specified and in accordance with the procedure laid down in Clauses(1), (2),(3),(4),(5) ad (6) of statute 26(reproduced below):

8 · Any dispute arising out of this contract shall be settled in accordance with the provisions of clause (2), Section 35 (reproduced below):

1 · Name of Applicant 2_ Post held 3_ Department; Office and section 4_ Pay 5. House rent and other compensatory allowances drawn in the present post 6_ Nature and period of leave applied for and date from which required 7. Sundays and holidays, if any proposed to be prefixed/ suffixed to leave 8_ Grounds on which leave is applied for 9_ Date of return from last leave, and the nature and period of that leave 10. [ proposed do not propose to avail myself of leave travel concession for the block years during ~ the ensuing leave: 11. Address during leave period Signature of Applicant (with date)

12 · Remarks and/or recommendation of the Controlling Officer

13 · Orders of the authority competent to grant leave.

3 · 4

4 · 4} Leave 1 3 1 Taken 3 8 4 1 # 5 J 5 [ 4 1 3 L 1 4 J ] 1 = 8 2 & ] 3 1 0J 2 3 1 3 1 2 3 2

3 · 3 2 2 E 4 3 0 L 1 5 { 5 1 1 [ 4 4 3 L 3 4 3 E theainsamning 5 2 ] 1 on half pay 1 J 1 3 } 3 1 3 1 3 2 8 03 3 2 J 2 1 L 1 4 : 12 13 14 15 16 19 19

500 · 300 1000 500

500 · 1000