TE %o <o Udo-33004/99

5587 · GI/2016

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3848 · PTTft &1

37h · AIA & 3T8

1 · Short title and Commencement:- These Statutes may be called The First Statutes of the Indian Institute of Information Technology, Allahabad.

2 · Definitions - In these Statutes unless the context otherwise requires; Act" means the Indian Institutes of Information Technology Act; 2014 (30 of 2014); Appointing Authorities means the Board, if the appointment is made on the academic staff in the post of Assistant Professor or above or if the appointment is made on the non-academic staff in every cadre, the maximum Of the pay scale for which exceeds prevalent grade pay scale for Group A Officers and the Director; in any other case; Authorities" Officers and ~Faculty" shall respectively mean the authorities, officers and faculty of the Institute; ~Hostel means a Hostel or Hall of residence for the residence of the students of the Institute; "Building and Works Committee" means the Building and Works Committee of the Institute constituted under section 20 of the Act;

8 · Classification of Staff- The following shall be staff of the institute, namely: Academic staff; b Technical staff;

9 · Appointments - (1) All faculty posts at the Institute shall be filled by an open advertisement in accordance with the procedures of the Government of India and all other positions shall be filled as per the recruitment rules of the institute approved by the Board and all services rendered by Group D level shall be made by outsourcing Or contract: (2) The probation of new recruits, Other than Assistant Professor; shall be for period of one year and for new recruit Assistant Professor shall be of two years. (3) The Institute shall make necessary provisions for the reservation of posts as laid down by the Central Government_

13 · Residential accommodation of employees:- The employees of the Institute shall be eligible for allotment of house within the campus of the Institute, if available, in accordance with the rules made by the Board from time to time_ An employee of the Institute who has been allotted house for residential purpose, shall be charged license fee at the rate as decided by the Board: 3) The housing policy shall be decided by the Board_ The house rent shall be paid to employee who does not to avail accommodation. 14. Retirement benefits - (1) A Contributory Provident Fund-cum-Gratuity Scheme and General Provident Fund-cum- Pension-cum-Gratuity Scheme shall be constituted, maintained and administrated for the employees of the Institute, who joined prior to the Ist January, 2004, in accordance with the rules made by the Board. The employees of the Institute, who have joined Government service O institute 0n O after the Ist January, 2004 shall be governed by the New Pension Scheme (NPS) of the Central Government and the retirement benefits under such a scheme as applicable to the employees of the Central Government from time to time shall be applicable to the employees of the institute. 15. Powers of the Chairperson:- (1)The Chairperson shall execute the Contract of Service between the Institute and the Director in writing as set out in Schedule III annexed to these Statutes.

18 · Allowances - (1) The employees of the Institute shall be entitled to travelling and daily allowances according to the scales of pay fixed by the Board from time to time. (2) The employees of the Institute shall be entitled to reimbursement of medical expenses incurred on themselves and their Family members or dependents in accordance with the rules made in this behalf with the prior approval of the Board_ 3) The Board shall lay down the guidelines for the periodic performance review for all the regular employees including faculty and allowances such as Cumulative Professional Development Allowance (CPDA), special research grants, special research leaves, etc , may be awarded only to the contributing faculty for which the policy may be approved by the Indian Institutes of Information Technology council for uniformity among the centrally funded Indian Institutes of Information Technology: 19. Authentication of orders and decisions of the Board:- All orders and decisions of the Board shall be authenticated by the signature of the Registrar or any other person authorised by the Board in this behalf 20. Meeting of Board - (1) The Board shall ordinarily meet four times during a calendar year_ (2) The Chairperson either on his or her own initiative or at the request of the Director Or on requisition signed by not less than three members of the Board shall convene the meeting: (3) A quorum for a meeting of the Board shall be six members Provided that a member may participate through video link: Provided further that if a meeting is adjourned for want of quorum, it shall be held within a week from the date of such adjournment, at the same time and place, or 0n such other day and such other time and place as the Chairperson may determine, and if at such meeting a quorum is not present within half- an-hour from the time appointed for holding the meeting, the members present shall be quorum, as long as it does not fall below thirty percent of the total membership and in such cases where an adjourned meeting started without normal quorum, the meeting shall be deemed as over as soon as the number of members present goes below the number at the starting of the meeting and the agenda of adjourned meeting shall be the same as that for the originally scheduled meeting: All items considered at the meetings of the Board shall preferably be decided by a consensus failing which by a majority of the votes of the members present excluding the Chairperson and if the votes are equally divided, the Chairperson shall have the casting vote_ The Chairperson, if present, shall preside over every meeting and in his or her absence, the Chairperson_ may nominate any one of the members to act as the Chairperson for any particular meeting and if such nomination is not made by the Chairperson, then the Board members may elect the Chairperson for that meeting: The Registrar shall send a written notice of every meeting to every member at least two weeks before the date of the meeting and the notice shall state the place and the date and time of the meeting: Provided that the Chairperson may call special meeting of the Board at short notice to consider urgent special issues, and the quorum of such special meeting shall be the same as of the regular meeting: The notice of meeting may be delivered either by hand or by registered post or by e-mail to each member in their address as recorded in the office of the Board. The Registrar shall circulate the agenda of the meeting to the members at least two weeks before the meeting, except in case of Special meeting: Notices of motions for inclusion of any item 0n the agenda shall reach the Registrar at least one week before the meeting: Provided that the Chairperson may permit inclusion of any item for which due notice has not been received.

23 · Meeting of Building and Works Committee.-(1) The Building and Works Committee shall meet as often as iS necessary, but not less than twice a year. (2) A quorum for a meeting of the Building and Works Committee shall be four members (3) The provisions regarding notices of meeting, inclusion of items in the agenda and confirmation of the minutes applicable to the meetings of the Board as specified in Statutes 20 shall, so far as may be, be applicable in connection with the meetings of the Building and Works Committee. (4) A copy of the minutes of every meeting of the Building and Works Committee shall be sent to the Board: 24. Grievance Redressal mechanism -

5 · Financial interests outside the Institute.- (1) An employee shall disclose personal financial interests and those of the members of his family when he has one O more financial interests, including payment for services Or teaching; income from consulting fees, honoraria, royalties from intellectual properties not owned by the Institute, especially in cases where they are dealing with any company Or organisation subject to that; company or organization funds research at the Institute in which the employee is involved; (ii) licenses intellectual property in which the employee has a financial interest; (iii) sponsors the employee'$ participation as speaker in continuing Or on-line education programmes; (iv) enters into Memorandum of Understanding with the Institute to which the employee is signatory; makes a product that is under study in which the employee is involved, OT vi) has interests that can have a potential influence on the employee's scholarship Or research; (vii) has been incubated by the institute_ (2) Assessment of conflicts of interest of employees shall be conducted by the competent authority_ 6. Intellectual Property - All employees shall abide by the policy on Intellectual property. 7. Political Activity-- Every employee shall be governed by the rules of the Government of India as applicable to the Central Government employees relating to political activities 8. Information to institute:- (1) An employee or student of the institute shall inform the institute of any circumstance such as but not restricted t0 criminal charges or proceedings, chronic insolvency or indebtedness etc_ that may hamper him in the performance of his duties O responsibilities. (2) An employee of the institute shall declare his movable and immovable assets that are owned by him or her or by members of the family, as per the norms applicable to the employees of the Central Government Note 1: Ownership implies legal ownership as per records (such as but not restricted to registration, lease, mortgage etc.) Or physical ownership Or possession of the asset: 9 Representations, grievances, complaints - For any representation, appeal, grievance O complaint; employees or students of the institute shall use the established channels and mechanisms as set up by the Board of Governors_ Note 1: The Board of Governors shall set up and announce established channels and mechanisms (such as Ombudsman, grievance redressal committees etc_ to thoroughly examine the representations Or grievances O complaints and recommend action to the competent authority which shall be publicly visible and widely communicated t0 all members of the institute 10. Punishments and due process: - Any student or employee of the Institute who violates any provision of these rules shall be liable to be punished after due process. 11. Saving Clause - The matters which are not covered by the above rules shall be dealt with in accordance with the provisions of the Central Civil Services (Conduct) rules as applicable to the Central Government employees: SCHEDULE II

2 · Special casual leave: All employees shall be entitled to Special casual leave of fifteen days for the purposes such as participation in conferences or academic meetings, conducting viva of the reputed Institutes and Universities, selection committee meetings, court appearances in public interest; Or any other purpose as it deem fit by the Director, when travel support in all these cases are not from the Institute. 3. Half pay leave and Commuted leave.- All employees shall be entitled for half pay O commuted leave as per the rules formulated by the Board. 4. Maternity, paternity and child care leave. Maternity, paternity and child care leaves shall be admissible to faculty member with less than two surviving children: 5. Earned leave - (1) All employees shall be entitled for thirty days of earned leave in a year; provided that due to her o his teaching responsibilities, a faculty member may not be granted more than fifteen days of earned leave during a semester, subject to not more than seven days at a time unless in exceptional cases. (2) Faculty members may avail earned leave during the vacation period, called as Special Earned Leave, which will enable his preparation for the ensuring semester in a free environment, with the implication that during the vacation period as defined in the academic calendar for a year; she or he is entitled to two days of absence for every day of earned leave granted and such leave during vacations shall be called as special earn leave_ (3) During vacation periods as specified in the academic calendar for the students, except for the period for which she or he has been granted the special earned leave, faculty member shall remain on duty, engaging in research, supervision of projects, conducting on-campus extension activities, institute administrative duties, etc. and credit to earned leave shall be made on the first day of July of every year_ The earned leave at the credit of faculty member shall be carried forward and shall be accumulated up to maximum of three hundred days. 6. Leave on academic grounds (1) Leave shall be granted for the purpose of academic growth of a regular faculty member for the beneficial purpose to the Institute in pursuit of excellence Explanation (1) For the purpose of this rule it is clarified that leave on academic ground shall basically be for the professional rejuvenation of the faculty member and after availing the leave, faculty member is supposed to serve the institute for period which shall be specified by Board and the faculty member furnish a bond to this effect: (2) Any leave of absence for a duration exceeding a month during a semester up to a maximum of one semester with the provision of prefixing Or suffixing of vacation periods or both shall be termed short leave and any leave of absence overlapping two O more semesters shall be termed as long leave_ (3) A short or long leave may be on foreign service terms and the institute shall not pay any salary to the faculty member on leave on foreign service terms The terms of deputation to foreign services of faculty member shall be normally granted only for proceeding to head government institution, Government organisation or government body like the Department of Science and Technology (DST) (5) An employee who is granted leave on foreign service terms shall be entitled for pension, if entitled, and leave salary contribution, gratuity contribution, and her o his own contribution towards General Provident Fund (GPF) or Contributory Provident Fund (CPF): 7_ (1) A faculty member on sabbatical leave shall be paid full salary during the leave period and the sabbatical leave shall not exceed two semesters with the provision of prefixing and suffixing vacation periods. (2) Salary during sabbatical leave. First sabbatical leave may be granted only after serving the Institute for six years (including leave as due availed but restricted to casual, earned and commuted leave.) (3) A faculty member shall be eligible for subsequent sabbatical leave, if he O she has already spent six years at the Institute since availing the last sabbatical (including leave as due availed restricted to casual, earned and commuted leave) and the number of sabbatical leave shall be limited to three in the entire service period.

8 · Eligibility for short leave: faculty member shall be eligible for short leave if he O she has already spent two full semesters at the institute after returning from the last short or long leave or after initially joining the institute and subject to compliance of any previous bond, 9 Eligibility for long leave.- If he or she has already spent five years at the institute after joining the Institute Or return from the previous long leave or sabbatical leave and this may be relaxed up to two years for Assistant or Associate Professors for availing long leave for the first time in their tenure as faculty members at the Institute.

10 · Entitlement.- faculty member shall be eligible for leaves only when it is ensured that the teaching and other academic activities of the Institute shall not be jeopardised and Department has enough faculty members to handle the academic requirements. 11. Saving Clause:- The matters which are not covered by above rules shall be dealt with in terms of Central Civil Services (Leave) Rules_