ORDINANCES (EXECUTIVE)

7 · Managing Committee :- A Managing Committee of the Fund consisting of the following shall be constituted by the Executive Council of the University:

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2 · _ The *Finance Officer , under the general supervision of the Executive Council, shall keep all cash above Rs. 3,000/ with the State Bank of India, Aligarh, or with any of its branches Or with such other bank as the Executive Council may direct and shall keep with the Aligarh Branch of the said Bank all valuable securities for safe custody and provisional realisation of interest: 3 The *Finance Officer , shall, in accordance with such Regulations as may be made in this behalf, be in general or in special charge of all the University assets and extract of the Accounts of such assets shall be appended to the Statement of Annual Accounts of the University. 4 All movable property of the University shall be managed and checked periodically in a manner prescribed by Regulations framed in this behalf and the report of such checking shall be laid before the Executive Council annually in its October meeting: 5. The*Finance Officer shall present an annual report on the landed property of the University to the Executive Council annually in its October meeting: 6_ It shall be the duty of the 'Finance Officer to arrange, in accordance with Regulations framed in this behalf;, for the periodical checking of the accounts, maintained in the Central Accounts Offices, Department of Studies and Allied Institutions: 7 The word *Finance Officer' in this Chapter shall include Acting Finance Officer, appointed by Executive Council 8 The terms and conditions of the appointment of the 'Finance officer shall be fixed by the Executive Council after receiving a report from the Vice-Chancellor . Ref. E. C. Res. No_ 14 (e) dated 31.3.1974.

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0 · M D. No (C)1838, dated 06/12/2010

1 · (a)The initial pay of a pensioner including officers pensioned off and retired contributory Provident Fund and from the service of State Government; Railways and Defence Establishment etc: re-employed in the University should be fixed at the minimum stage of the scale of pay prescribed for the post in which the individual, is re-employed: In addition he may be permitted to draw separately any pension sanctioned to him and to retain any other form of retirement benefit (CP. Fund, gratuity, commuted value of pension etc:) provided the total amount of initial pay plus the gross amount of pension and/ or the pension equivalent of other forms of retirement benefits does not exceed

2 · The above provisions shall apply to all pensioners re-employed in the University whether in teaching or in non-teaching posts

6 · Personnel retiring on Invalid or compensation pension Persons who are re-employed after obtaining compensation Or invalid pension will also be governed by these orders subject to the condition that if the re- employment is in qualifying service, they may either retain their pension, in which case their service will not count for future pension or to cease to draw any part of their pension and count their previous service: Pension intermediately drawn need not be refunded: In case the pensioners elect to count their previous service for pension by foregoing their entire pension including death cum-retirement gratuity, their pay would be fixed by treating them as if they are not in receipt of any pension: The special provision contained in this ordinances regarding grant of Contributory Provident Fund benefits during the period of re-employment and the grant, on termination of the period of the re-employment; of the unutilized portion of the refused leave in respect of previous service shall not be extended to them:

15 · Retrenched Employees In the case of ex-service men as well as civilians who

12 · Career Advancement

1 · In order to facilitate the implementation of these regulations from 31.12.2008 in the CAS Promotion; the API based PBAS will be progressively and prospectively rolled out: Accordingly, the PBAS based on the API scores of categories I and II as mentioned in these tables is to be implemented for one year, initially based on the existing systems in universities] colleges for one year only with the minimum annual scores as depicted in Table II (a) and II (b) for university and college teachers, This annualized API scores can then be compounded progressively as and when the teacher becomes eligible for CAS promotion to the next cadre: Thus, if a teacher is considered for CAS promotion in 2010, one year API scores for 2009-10 alone will be required for assessment: In case of a teacher being considered for CAS promotion in 2011, two years average of API scores for these categories will be required for assessment and SO on leading progressively for the complete assessment period: For Category iii (research and academic contributions) , API scores for this category will be applied for the entire assessment period. 2 A teacher who wishes to be considered for promotion under CAS may submit in writing to the university/college, with three months in advance of the due date, that helshe fulfils all qualifications under CAS and submit to the university/college the

3 · Candidates who do not fulfill the minimum score requirement under the API Scoring System proposed in the Regulations as per Tables II (a and b) of Appendix III or those who obtain less than 50 % in the expert assessment of the selection progress will have to be re- assessed only after a minimum period of one year. the date of promotion shall be the date on which hel she has successfully got re-assessed: 4_ CAS promotions from a lower grade to a higher grade of Assistant Professor shall be conducted by a "Screening cum Evaluation Committee" adhering to the criteria laid out as API score in PBAS in the Tables of Appendix-III: 5_ The "Screening cum Evaluation Committee" for CAS promotion of Assistant Professors from one AGP to the other higher AGP shall consist of:

11 · CAS promotions being personal promotion to the incumbent teacher holding substantive sanctioned post, on superannuation of the individual incumbent, the said post shall revert back to its original cadre: 12. The incumbent teacher must be on the role and active service of the Universities/Colleges on the date of consideration by the Selection Committee/CAS Promotion:

13 · Candidates shall offer themselves for assessment for promotion, if they fulfill the minimum API scores indicated in the appropriate API system tables by submitting an application and the required PBAS proforma: They can do so three months before the due date if they consider themselves eligible: Candidates who do not consider themselves eligible can also apply at a later date: In any event; the university concerned shall send a general circular twice a year calling for applications for CAS promotions from eligible candidates. 14. In the final assessment, if the candidates do not either fulfill the minimum API scores in the criteria as per PBAS proforma or obtain less than 50 % in expert assessment; wherever applicable, such candidates will be reassessed only after a minimum period of one year:

15 · (a) If a candidate applies for promotion on completion of the minimum eligibility period and is successful, the date of promotion will be from that of minimum period of eligibility. (b) If, however , the candidates find that helshe fulfills the eligibility conditions at a later date and applies on that date and is successful, his/her promotion will be effected from that date of application fulfilling the criteria: (c) If the candidate does not succeed in the first assessment, but succeeds in the eventual assessment,; his/her promotion will be deemed to be from the later date of successful assessment:

16 · STAGES OF PROMOTION UNDER CAREER ADVANCEMENT SCHEME: OF INCUMBENT AND NEWLY APPOINTED ASSISTANT PROFESSORS:

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11 · Training Extension work

12 · Contribution to departmental work (other than teaching) (a) Academic Work Curriculum Development Sponsored Project Research Schemes funded by other agencies Institutions:

14 · Contribution to corporate life of the University:

15 · Contribution to social and cultural life/ public life outside the University

16 · Any other information not covered above (Please mention the details)

5 · The Chairman shall have the power to lay down the procedure in respect of any matter not mentioned in these Ordinances: *6. No member serving on any Selection Committee either in ex-office capacity or otherwise, will sit or take part in its deliberations and recommendations if any of the following relatives of his/her is an applicant for the post: (i) Father (including step father) (ii) Mother (including step mother) (iii) Son/daughter (including step son step daughter) (iv) Son-in-law/Daughter-in-law (including step son-in- law/ step daughter-in-law) Father's Father Father's mother (vi) Mother's mother mother's father (vii) Grandson/Granddaughter (including step grandson/step grand daughter) (viii) Grandson-in-law/Granddaughter-in-law (including step grandson-in-lawlgranddaughter-in-law) (ix) Sisters/Brothers (including step sisters/brothers) x) Brother-in-law/Sister-in-law (including step brother- in-lawlstep sister-in-law) (xi) Wife or husband's father (xii) Wife's or husband's sister (xiii) Niece/nephew of either husband/wife (xiv) First cousin of either husband/wife (xv) First uncle aunt:

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4 · The Executive Council shall by means of Regulations prescribe the functions of the Managing Committee.

4 · It shall be the duty of the staff and the Director of the Institute of Islamic Studies to promote the following objectives of the Institute: (a) to promote the study of Islamic Culture and Civilization (b) to promote the study of the political, economic, social and cultural trends in the countries of Western Asia and North Africa, and (c) to promote the study of modern Arabic, Persian and Turkish (Languages and Literature): 5 The Dean of the Faculty of Social Sciences shall exercise the same powers and perform the same functions with reference to the Institute as he does in the case of Department of Studies in the Faculty of Social Sciences: 6 The work of guiding research in the Departments of the Faculty of Social Sciences may also be assigned to the members of the Institute by the Committee for Advanced Studies and Research in the Faculty of Social Sciences on the recommendation of the Department concerned and with the consent of the Director of the Institute:

7 · The Managing Committee of the Institute shall supervise the work of the Institute and see that its objective are satisfactorily realised: 8 The detailed functions and powers of the Managing Committee shall be laid down in the Regulations drawn up by the Executive Council:

13 · To be entitled to vote or stand for election to the A M: U. Court under Statute 14 (1) (xx) a member of the Alumni (Old Boys) Association must satisfy the following conditions, namely (a) That being a life member of the said Association, he has paid a sum of not less than rupees one hundred and fifty as membership subscription, or being an ordinary member has continuously paid for the preceding five years an annual subscription of not less than rupees twelve: (b) Deleted 2_ The Registrar in consultation with the Honorary General Secretary of the Alumni (Old Boys) Association, shall conduct the election of representatives of the said Association under Statute 14 (1) (xx):

5 · The provisions of the Clause 9, 10 and 11 as contained in AMU Students' Union (Conduct of Election) (Amendment) Regulations 2012 pertaining to Election Related Expenditure and Financial Accountability , Code of Conduct for candidates and Election Administrators and Grievance Redressal Mechanism respectively shall also be applicable to the Election of Representatives of Students on the University Court:

1 · Nominations: - Subject to the conditions laid down in Clause I of Appendix A to Statute 61, the nomination shall be made in the manner prescribed hereafter If a subscriber nominates more than one person under clause I of Appendix A to Statute 61 he shall specify in the nomination the amount or share payable to each of the nominees in such manner as to cover the whole of the amount that may stand to his credit in the Fund at any time: (ii) Every nomination shall be in such one of the forms appended hereto as is appropriate in the circumstance (vide forms I to IV in Annexure): (iii) A subscriber may at any time cancel a nomination by sending a notice in writing to the xFinance Officer. The subscriber shall, along with such notice or separately send a fresh nomination made in accordance with the provisions of this clause. (iv) A subscriber may provide in a nomination (a) In respect of any specified nominee, that in the event of his predeceasing the subscriber, the right conferred upon that nominee shall pass to such other person Or persons as may be specified in the In pursuance of section 20 B of AMU (Amendment) Act; 1972 the word "Treasurer" wherever occurring in these ordinances has been substituted by the word "Finance Officer" .

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2 · _ Note

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1 · Fourth column should be filled in so as to cover the whole amount of gratuity. 2. The amount share of gratuity shown in last column should be the whole amount share payable to the original nominees Nomination by Designation Department:

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13 · The Unit shall have a Board of Management, comprising the following (a) The Vice-Chancellor; (Chairman) b) The Pro-Vice-Chancellor; (c) The Coordinator of the Unit (Member-Secretary); (d) The Deans of the Faculties of Medicine, Science, Life Sciences and Engineering & Technology; (e) Three Professors of the University to be appointed by the Vice-Chancellor for their work in the sphere of Biotechnology and association with Unit's programme, for a period of five years, being eligible for re-appointment; f Three experts in Biotechnology not in the service of the University to be appointed by the Vice-Chancellor for a term of five years, being eligible for re-appointment; 2_ The Board of Management shall have the following powers and functions, subject to the authority of Executive Council To supervise the allocation of financial support for the various research and training projects under the programme of the Unit To supervise the administration of the laboratories and control all other assets of the Unit

1 · Vice-Chancellor (Chairman) 2 . Pro-Vice-Chancellor 3 Registrar 4 Finance Officer 5. Controller of Examinations & Admissions 6. Two Deans by rotation according to seniority (except Deans Faculty of Medicine, Faculty of Unani Medicine, Faculty of Engineering & Technology and Faculty of Theology) 7 . Director (Secretary) Ordinary Members

1 · One nominee of University Grants Commission: 2 _ Two persons not in the service of the University to be nominated by the Academic Council for a period of three years:

13 · The Centre shall have a Board of Management comprising of the following (a) The Vice-Chancellor (Chairman) (b) The Pro-Vice-Chancellor Dean, Faculty of Medicine 8 Dean, Faculty of Science Dean, Faculty of Life Sciences The Coordinator of the Centre (Convener) {9) Three Professors of the University to be appointed by the Vice-Chancellor for a period of three years being eligible for re-appointment (h) Three experts in the superspeciality of Neuro- sciences not in the service of the University to be appointed by the Vice-Chancellor for a term of three years, being eligible for re-appointment; 2_ The Board of Management shall have the following powers and functions, subject to the authority of the Executive Council

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2 · _ There shall be a Board of Management of the Academy comprising the following members 13 Vice-Chancellor, (Chairman) 2 Pro-Vice-Chancellor 3_ Director of Sir Syed Academy, (Convenor) 4_ Chairman, Department of History 5 Chairman, Department of Political Science 6_ Chairman, Department of Urdu 7 . Chairman, Department of Islamic Studies 8. Librarian, Maulana Azad Library 9_ Registrar 10. Finance Officer 11. Two Professors of the University having special interest in the aims and objectives of the Academy, to be nominated by the Vice-Chancellor for a period of two years

12 · Two eminent persons not in the service of the University having special interest in Sir Syed Ahmad Khan and the Aligarh Movement to be nominated by the Vice-Chancellor for a period of two years: Provided that members belonging to the last two categories shall be eligible for re-appointment; 3 The Board of Management shall meet at least once a year and shall have the following powers and functions subject to the authority of the Executive Council 1 To consider and chalk out programmes for promoting the objectives of the Academy: 2 To review the progress in the implementation of the approved programmes: 3 To make proposals for utilisation of funds and creation of posts in the Academy: 4 To make such other recommendations as it may deem necessary for the development of the Academy: 4 (a) There shall be a Director of the Academy, who shall be the Chief Executive Officer of the Academy and have all the powers in respect of Academy as are exercised by a Head of Department/ Office. xx(b) The Vice-Chancellor shall appoint an eminent Professor, who has made notable contribution to the study of Life and Works of Sir Syed Ahmad Khan, as honorary Director of the Academy for a term f three years and helshe shall be eligible

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5 · The Board of Management shall meet at least once & year, preferably at the beginning of the academic session of the University, and subject to authority of the Academic Council and the Executive Council shall have the following powers and responsibilities to (a) ensure that the founding objectives of the Centre, as approved by the Academic Council and the

1 · These rules apply to the employees of the University other than the University teachers and such other employees whose terms and conditions of service have been provided in the statutes Ordinances: 2_ Short title and commencement: - These rules may be called the University Non-teaching Employees (Terms and Conditions of Service) rules, 1972 (Amended upto August 2014). 3_ They shall come into force as and when the University decides to adopt them under the provisions of the statutes /Ordinances framed under the act of the University.

10 · (1). Permission to improve the qualifications:- Permission to the University Employees for pursuing a regular course of study within the University may be granted on the following conditions: (a) The course of study should be related to the nature of duties of the employee concerned: (b) The employee having day duty may be permitted for evening courses and those having evening or night duty may be permitted to take admission in day course Request to change the duty hours will not be entertained: (c) The employee seeking admission in a regular course of study which will clash his duty hours will have to proceed on leave admissible to him for entire duration: (d) The employees concerned are required to apply for such permission well before the admission and the commencement of the competitive test as the case may be through Proper Channel: Permission for seeking admission to Ph.D: Programme will however , continue to be granted in case the employee is eligible for study leave, as it is full time course on the same terms and conditions as already in vogue: (e) Permission to appear in a course of study as a private candidate from this University shall be granted after completion of two years continuous service_ However , permission will be granted to appear as a private candidate for any other university/college:

5 · II Tenure

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16 · A.**Condonation of break in service for the purpose of giving continuity in service, where such break commenced on, or after 18.6.1988. (1) Interruption in service between two spells of probationarylpermanent service may be condoned by the appointing authority for the purpose of giving, continuity of service subject to the following conditions_ (a) The appointing authority should be satisfied that the interruption has been caused by reasons beyond the control of the employee concerned. Such reasons may be as follows: - Force major natural calamity; ii) Serious illness physical disability as supported by Medical Certificate of an Officer of the rank of a Civil Surgeon CMO of a District; (iii) Non-availability of post. (b) Interruption in service of a duration upto six months only can be considered for such condonation. (c) The period of interruption shall not count as service (2) The interruption in service shall not to be condoned except on receipt and consideration of a formal representation from the employee concerned by the appointing authority, to be submitted by the employee within two years** of the date of re-joining service: (3) The appointing authority may consider watching the work and conduct of the employee concerned for specific period before taking a decision on the request for condonation of interruption in service:

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75 · * As provided under Section 36B of the University Act, every employee of the University shall have a right to appeal, within such time as may be prescribed by Statute 40A of the Statutes of the University, to the Executive Council against the decision of any officer or authority of the University and there upon the Executive Council may confirm, modify or reverse the decision appealed against;

54 · W:1i'] Deputy Finance Officerl Finance Olficer Pro-Vice-Chancellor Vice-Chancellor Assistant Finance Officer Section Officer & equivalent posts in other cadres:

09 · As far as possible; the whole entry (both the appreciative critical as well as portions) should be communicated to the concerned to enable him to appreciate the fair rhaturemplovre appraisal of the Superior Officer

10 · In case divergent views have been expressed Officer and by the Reporting Reviewing Officer; the view of the Accepting Offcertiig prevail:

11 · The extent to which on adverse entry .has been accepted by the Accepting Officer, the same will be treated as adverse to that extent only.

12 · In case an Accepting Officer has totally reversed the entry of his subordinate Officers it will remain the CR but will communicated, not be

13 · Inecase anadverse entry is communicate to an employee; he should be allowed six week's time to submit his representation against the Same. On receipt %f representation from the employee the comments %f the Officer who recorded the adverseenoycehoed be obtained and final decision on the representation in all cases shomisionarathe bepreentatiom hree onthsCront Oe date 0ashe of the representation by the employee concerned. 14. In cases where Vice-Chancellor is the Accepting Officer, his decision will be final in the representations against Where the Accepting fficerts tocher aqainsthedvicese entry. In case Chancellor, final decision will rest with the next superior authorityc 15. The CRs. should invariably have the following documents also: (a): Communication or rewards (6) . Punishment as result of disciplinary proceedings Tc) Warnings (d) Training, acquisition of degrees; publication of books etc langyages whicpere , researches, and he knows. 16. If an employee transferred from one office to another, conafidenitial report tillthe date he was %lieeved comothatothece wil invariably be sent to Administration Sectionewerd 17 . Similar Character Rolls for Class required to be IV employees of the University are maintained: In their cases the remarks will be

6 · In case an adverse entry is recorded in the roll of an employee, it should invariably be communicated to him within a period of three months from the date of recording to enable him to make representation against it, he/ she So desires: In case adverse remarks are communicated a note to that effect should invariably be made in the Character Roll as in the following from:

07 · If on the representation of the employee concerned the adverse remarks are expunged, the adverse portion should be struck off in order to make it eligible and a plain paper be pasted on the adverse portion and then a remark to the following effect be made in the CR:

3 · The above Rules shall also be applicable to all the "on going" enquiries against School Teachers as well as future enquiries

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